Finance and Admin Assistant (Law firm) - Nairobi, Kenya
Summit Recruitment & Search
- Nairobi
- Permanent
- Full-time
- Manage office petty cash and post all the expenses into the accounting system.
- Coordination and preparation of monthly payroll.
- Follow up with the banks on payments and monthly bank reconciliations.
- Data entry of transactions into QuickBooks.
- Assisting auditors in completing their audit work.
- Payment of utility bills
- Assist in financial reporting, budgeting, and forecasting.
- Ensure smooth office operations by managing supplies, equipment, and facilities.
- Act as the firm's bank agent for all banking transactions.
- Prepare payment cheques; ensure that all the necessary supporting documents are attached before forwarding them to the Managing Partner for signing.
- Prepare monthly VAT schedule, coordinate filing, and ensure that any tax due is paid.
- Coordinate audit and filing of Managing Partner's income tax returns annually on i-tax by the Auditor and ensure that any due tax is paid.
- Coordinate the implementation of policies and procedures within the Firm and ensure compliance of established Firm Policies and Procedures.
- Coordinate staff activities and events and share the estimated expenses for budgeting.
- Manage staff leave days and maintain human resource records with utmost confidentiality.
- Must have a bachelor's degree in finance.
- Must have CPA III.
- Must have a minimum of 4 years' experience in finance and admin for either a financial institution or law firm.
- Must be proficient in QuickBooks.
- Strong analytical skills and attention to detail.
- Excellent communication and interpersonal abilities.
- High level of integrity and professionalism.