Chief of Staff to the COO at Inkomoko

Kenya
Permanent
Full-time

3 days ago

Inkomoko's vision is an Africa with thriving communities where young people and refugees are engaged, communities have access to relevant innovations for self-determination, and where African solutions are unleashed to solve African problems. Founded in 2012, Inkomoko has provided business advisory and access to finance for thousands of entrepreneurs ac…Chief of Staff to the COOABOUT THE OPPORTUNITY & RESPONSIBILITIESThis role serves as the right hand to the COO, ensuring execution discipline, clarity of communication, and operational follow-through across a fast-scaling organization.The Chief of Staff & Executive Assistant combines high-level coordination, strong communication, and hands-on execution to keep priorities moving, unblock teams, and ensure the COO's strategy translates into measurable results across operations, risk, and scale-up initiatives. This role is open to candidates based in Ethiopia, Rwanda, Kenya, or South Sudan.Executive Support & Coordination (40%)

Manage the COO's calendar, priorities, and travel to ensure focus on highest-impact work
Organize Office of COO Leaders meetings, as well as other key meetings/forums
Prepare briefing notes, talking points, and decision memos for internal and external engagements
Coordinate Office of COO board reports
Track action items from leadership meetings and ensure timely follow-through
Represent the COO in meetings where appropriate and ensure clear communication back to teams
Coordinate Board and executive-level materials in collaboration with leadership

Communications & Alignment (25%)

Draft and refine high-quality internal and external communications (presentations, updates, reports)
Translate strategy into clear, actionable messaging for teams across countries
Drive alignment across departments by ensuring consistent messaging and priorities
Facilitate workshops, leadership meetings, and cross-functional planning sessions

Special Projects & Process Improvement (20%)

Lead and support priority projects under the COO, including scale-up initiatives and new country readiness
Conduct rapid process reviews across operations (e.g., client journey, procurement, approvals) and recommend improvements
Coordinate and manage consultants supporting operational transformation initiatives
Track delivery against key operational KPIs and escalate risks or delays

Operations, Risk, Systems & Performance Support (15%)

Support the COO in strengthening enterprise risk management, including risk tracking and mitigation follow-up
Coordinate initiatives related to security, safeguarding, legal/contracting, and operational standards
Support digital transformation efforts by improving visibility, dashboards, and reporting systems
Ensure operational policies and standards are documented, communicated, and implemented consistently
Support COO in corporate performance

RequirementsWHO WE ARE LOOKING FORInkomoko has found that our happiest and most effective colleagues are proactive, resourceful, self-motivated, trustworthy, and accountable. They are go-getters with a can-do attitude, who support their teammates with sincerity. No task is too small and above all, they are humble and willing to give and receive feedback.This role requires someone who is highly organized, detail-oriented, and execution-focused, while able to operate at a strategic level when needed.Core Capabilities

Strong system, process experience
Strong facilitation skills both in person and use of virtual facilitation tools
Exceptional report writing experience
Exceptional communicator: Clear, concise writer and confident facilitator across all levels
Execution-focused: Strong ability to track details, manage follow-through, and deliver results
Highly organized: Able to manage multiple priorities with precision and discipline
Problem solver: Quickly identifies issues and drives practical solutions
Trusted partner: Exercises sound judgment, discretion, and integrity
Adaptable and resilient: Thrives in a fast-paced, high-growth environment.

Additional qualifications

5 – 8+ years of experience in operations, consulting, program management, or executive support roles
Prior experience supporting a senior executive (COO, CEO, or similar) strongly preferred
Experience in high-growth, mission-driven or startup environments is an advantage
Strong proficiency in productivity tools, data systems, and presentation platforms
Bachelor's degree required; Master's degree is an advantage.

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