Tupande Data and Inventory Officer (Fixed-Term)

One Acre Fund View all jobs

  • Kenya
  • Contract
  • Full-time
  • 1 month ago
About One Acre FundFounded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our blog post.Our Kenya program, founded in 2006, operates under the local brand Tupande. Close to 500 staff in our Kakamega headquarters support 1,747 field staff and serve more than 1 million farmers. In Nairobi, around 50 staff support global functions like procurement, recruitment, government relations, and communications.About the RoleThis role is responsible for managing production and sales data through different data tracking channels; SAP, COBI, google sheet. The role is also responsible for processing other administrative tasks like compiling IC’s data like contracts and payment.ResponsibilitiesProduct data management.
  • Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry, SAP or COBI.
  • Review data for deficiencies or errors, correct any incompatibilities if possible and check output
  • Manage SAP and COBI data entry from production and sales source documents within time limits.
  • Apply data program techniques and procedures.
  • Stock counts variance investigation and explanations.
Appointed as a food safety team member
  • Ensure that information on internal communication is included in the updating of the Food Safety Management System; this shall include information in your department relevant to the FSMS that FST is mandated to be aware of, for example, any changes or improvements.
  • Verification of the accuracy of the flow diagrams by on-site checking,
  • Maintaining records of verified flow diagrams, corrections, and corrective actions.
  • Conduct a hazard analysis to determine which hazards need to be controlled, the degree of control required to ensure food safety, and which combination of control measures is required.
  • Analysis of the results of the verification activities,
  • Plan and implement the processes needed to validate control measures and/or control measure combinations and to verify and improve the Food Safety Management System.
  • Systematically evaluate the individual results of planned verification,
  • Analyse the results of verification activities, including the results of the internal audits and external audits,
  • Evaluate the Food Safety Management System at planned intervals to assist top management to ensure that the Food Safety Management System is continually updated
Administrative duties
  • Assist in preparation of payroll data and issuance of payslips.
  • Scan documents and print files, when needed.
  • Ensure proper use of office equipment and address any malfunctions.
  • Ensure proper management of ICs data.
Document and Inventory Management
  • In charge of file maintenance and controls.
  • Generate reports, store completed work in designated locations and perform backup operations.
  • Respond to queries for information and access relevant files.
  • Factory inventory management - consumables, chemicals and packing materials.
  • Research and obtain further information for incomplete documents.
  • Comply with data integrity and security policies.
  • Participate in stock counts activities.
Career Growth and DevelopmentWe have a strong culture of constant learning and we invest in developing our people. You'll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You'll have the opportunity to shape a growing organization and build a rewarding long-term career.QualificationsAcross all roles, these are the . For this role specifically, you will have:Technical skills:
  • High typing speed and accuracy.
  • Attention to detail.
  • Organization skills, with an ability to stay focused on assigned tasks.
  • Good leadership skills.
Knowledge:
  • Should possess a college certificate in a relevant field from an accredited institution; additional computer training or certification will be an asset.
  • Proven data entry work experience, as a Data Entry Operator or Office Clerk.
  • Experience with MS Office and data programs like SAP and COBI.
  • Experience using office equipment, like fax machines and scanners.
Preferred Start DateAs soon as possibleJob LocationSagana, KenyaBenefitsHealth insurance, paid time off.Contract Duration2 YearsEligibilityThis role is only open to citizens or permanent residents of Kenya.Application Deadline07 June 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @ address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization's mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

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