Logistics Assistant (Temporary) at United Nations Office at Nairobi (UNON)

• Operations and Service Coordination: Schedule and assign official duties to UNON dedicated vehicles and drivers based on trip requirements, passenger load, vehicle specifications, and protocol.
• Coordinate day-to-day vehicle servicing, maintenance, and cleaning schedules to ensure optimal vehicle condition and availability. Monitor fleet movements and vehicle usage to ensure compliance with operational plans and service reliability targets.
• Liaise with internal stakeholders and FMTS for special event logistics and high-level visits, ensuring timely and efficient transport execution.
• Compliance, Health & Safety: Oversee fueling operations and ensure adherence to Health, Safety, and Environmental (HSE) protocols.
• Validate fuel accountability processes, including issuance, documentation, and reconciliation of fuel receipts.
• Monitor vehicle cleaning activities, verify associated costs and invoices before forwarding for payment.
• Data & Performance Monitoring: Compile and maintain the motor vehicle fleet register and statistics to track operational efficiency, cost, and usage.
• Generate regular fuel consumption and transport activity reports to inform decision-making and highlight efficiency gaps.
• Record and monitor transport-related contract activities and advise on budget utilization and trends.
• Financial & Contract Management: Review and validate service-related invoices (fuel, cleaning, repairs) ensuring accuracy before submission to accounts. Monitor allocated transport budgets and recommend cost-effective strategies to reduce operational expenditures.
• Assist in the technical evaluation and data collection for short-term transport contracts to measure and assess performance.
• Act as focal point for transport contracts in close cooperation with Operations Supervisor in the preparation and execution of Performance review meetings.
• Client Engagement & Communication: Assist in the development and rollout of broad Client outreach activities.
• Maintain consistent communication with departments and users to coordinate and align services with client needs.
• Ensure timely response to service requests, queries, and feedback, maintaining high levels of client satisfaction in line with Service Level Agreement (SLAs).
• Support the updating of communication materials (brochures, intranet pages) to promote available transport services.
• Reporting, Key Performance Indicator (KPIs) & Continuous Improvement: Assist in compiling transport-related reports and visual dashboards for management and client review.
• Support knowledge management through data visualization and presentation of performance metrics against SLA targets.
• Propose innovations and operational enhancements based on data analysis and service feedback.
• Perform other related duties as assigned.

• Completion of High school diploma or equivalent is required.
• Supplementary training in Transport Management or Business Administration from a recognized institution is desirable.

• A minimum of five (5) years of progressively responsible work experience in Transport, Logistics or related area is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
• Experience in using computer application like MS Office, specifically in Word, Excel, and Access is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

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