Accounts Receivable Intern at TakaTaka Solutions

TakaTaka Solutions View all jobs

  • Kiambu
  • Training
  • Full-time
  • 1 day ago
Purpose of the RoleThe Accounts Assistant/intern – Receivables will support the Accounts Receivable function by ensuring accurate invoicing, timely receipt posting, proactive collections follow-up, customer account maintenance, resolution of finance-related customer complaints, and daily updating of receivables trackers to support strong cash flow and accurate financial records.
Key Responsibilities * Assist in preparing invoices and ensure invoices are shared with customers promptly after approval.
  • Assist in confirming invoice supporting documents are attached (delivery note/service sheet/customer confirmation).
  • Support recording of incoming payments by compiling proof of payment and sharing with the Accountant – Receivables for posting/verification.
  • Update customer account information (contacts, emails, addresses) as guided by the supervisor.
  • Update receivables trackers daily/weekly (invoice register, collections follow-up list, promised pay dates, basic aging list) and ensure they are accurate.
  • Send customer statements and payment reminders using approved templates.
  • Make follow-up calls/emails for overdue invoices based on an assigned list and record outcomes in the tracker.
  • Handle routine finance customer complaints (missing invoice, request for statement, receipt confirmation) and escalate complex disputes (pricing/service issues) to the supervisor.
  • Maintain accurate filing (soft and hardcopy) for invoices, POPs, statements, and customer communications for reconciliation and audit purposes.
  • Support basic reconciliations by preparing customer schedules, receipt lists, and follow-up lists for review by the supervisor.
  • Coordinate with the Rider for delivery/collection of cheques and documents, and maintain a simple cheque log (received/banked/cleared).
  • Ensure compliance with company processes, approvals, and documentation standards.
  • Assist in preparing basic receivables summaries (overdue list, promised payments list) for review by the Accountant – Receivables.
  • Assist in tracking cheques to ensure they are collected, banked, and followed up until cleared; report exceptions to the supervisor.
  • Assist during month-end by ensuring all invoices and POPs are filed and trackers are up to date for reporting.
  • Support internal/external audits by retrieving requested documents and schedules as guided.
Academic & Professional Qualifications * Diploma/Degree in Commerce/Finance, Business Management/Administration, or related field.
  • Professional membership/qualification: CPA II and above or ACCA (or equivalent).
Experience & Competencies * Proficiency in MS Office applications (Excel, Word, PowerPoint).
  • Proficiency in ERP/accounting system (e.g., QuickBooks or similar).
  • Strong attention to detail and accuracy in financial record-keeping.
  • Strong communication skills for customer engagement and internal coordination.
  • Ability to prioritize tasks and meet deadlines (daily posting, weekly follow-ups, month-end).
  • Problem-solving skills for resolving account discrepancies and payment issues.
  • Strong filing discipline for reconciliation and audit readiness.
  • High professional integrity, confidentiality, and organizational skills
Method of ApplicationInterested and qualified? Go to to apply

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