Executive Officer at International Planned Parenthood Federation (IPPF)
International Planned Parenthood Federation
- Kenya
- Permanent
- Full-time
We have the largest Job seeker visits by alexa rankings.
- Company:
- Location: Kenya
- State:
- Job type: Full-Time
- Job category:
- Reporting to senior management and performing secretarial and administrative duties.
- Developing, coordinating, and implementing the Regional Director's office program budget.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Organizing and overseeing official meetings and conferences, including preparation and reporting.
- Coordinating the planning, budgeting, and logistics for workshops, events, and travel.
- Any other reasonable duties as may be requested from time to time.
- A first degree in Social Sciences, International Relations, Communication, Business Administration, or any other related field.
- A minimum of one-year executive-level support experience, ideally in an international setting, including office management, administration, and secretarial support is desirable.
- Excellent office management skills, including proficiency in appointment scheduling software such as MS Outlook, as well as conference call apps (Teams/Zoom, etc.).
- Strong interpersonal skills for effective communication with diverse, multicultural, and multilingual groups - articulate, tactful, and diplomatic.
- Demonstrates a high degree of integrity, flexibility, and an understanding of the importance of confidentiality.
- Supportive of a woman's right to choose and to have access to safe abortion services.
- Exceptional organizational and time management skills to handle multiple tasks and meet tight deadlines.
- Flexible and a team player.
- Excellent writing/drafting skills.
- Fluent in English; good working knowledge of French desirable.
- Advanced-level IT skills – Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.
- Commitment to safeguarding in both local and international contexts.
- Ability to thrive in a diverse, multicultural, multilingual, and intergenerational environment that promotes antiracism and respect for others.
- PROFESSIONALISM: Knowledge of (related field). Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed
Jobs in Kenya