Senior Finance & Administration Manager at TechnoServe Kenya

• Company:
• Location: Kenya
• State:
• Job type: Full-Time
• Job category:

• Oversees financial management and preparation and submission of financial statements, budgets and other cost-accounting reports;
• Supervise and ensure reliability and accuracy of data entered by the finance team.
• Ensure adherence to USAID and TechnoServe financial and accounting policies and procedures consistent with various applicable laws and regulations not limited to taxation requirements, etc.
• Review all cash receipts/credits to ensure that revenue is recognized in accordance with corporate policies and that program budgets have been created in the financial system to track expenditure of the funds received;
• Manages monthly, quarterly, and annual expenditure and projections and prepares pipeline estimates. Oversee program budgets to ensure spending rates are on target;
• Anticipates, and evaluates current and emerging financial risks, develops and implements mitigation strategies.
• Develop and present periodic financial reports for internal and external consumption not limited to, total grant amount, expenditure to date, yearly expenditure, unspent budget, cash receipts, etc.
• Monitor subawards and compliance with subaward agreements and TechnoServe sub-award manual;
• Prepare, present and review annual budget proposals as specified in the funding agreement;
• Support annual program donor audits or required in the funding agreement;
• Lead internal program controls and audit functions;

• Manage and ensure compliance of the Grant Fund in line with USAID rules and regulations and TechnoServe policies.
• Oversee a robust grant facility to local partners including supervision of Grants and Compliance Staff
• Review operational day to day grant financiers, develop and implement a robust grants management system including a document repository of all relevant documents including the pre-award process and award agreements, modifications and amendments, financial reporting and monitoring.
• Working with the Human Resources Specialist, support the human resource function for all project staff. Support and work with the country platform on compensation benchmarking, salary adjustments and negotiations.
• Supervise the procurement, operations and administration function and staff and consultants;
• Ensure administrative staff receive training and support to perform job functions;
• Maintain a repository of all financial correspondence related to the program, including the original grant agreement and communication with the donor and partners;
• Maintain a schedule of report due dates, audit requirements and cash disbursement requests and notify relevant individuals (in advance of approaching milestones).

• Oversees the procurement of goods and services, logistics and operations
• Provide overall coordination and quality monitoring of the project finances;
• Work closely with the TechnoServe Global team to ensure that program work plans and financial programs are in sync;
• Share spending analyses and trends with program team members to help synchronize program and financial decision-making processes;
• Coordinate with TechnoServe Kenya's Controller on program's contribution to country budget;
• Ensure financial information is shared and flows transparently within the program team and to other organizational levels, as appropriate;
• Work with program team to identify financial/administrative needs;
• Liaise with the donor representative on financial and administrative oversight, as needed.

• Bachelor's degree, preferably in accounting, business administration, economics, or other relevant area;
• Minimum of 10 years of relevant experience, Or Master's degree plus 7 years of experience.
• CMA, CPA, or related, certification.
• Deep experience with applicable US government procurement, assistance, rules and regulations, as well as administrative policies and techniques;
• Minimum five (5) years of recent experience overseeing finance and administration for a USAID-fund project of a similar size and complexity including oversight of subawards and grant funds
• Proven track record of good interpersonal, supervision, leadership and managerial skills;
• Demonstrated working knowledge of MS Office applications and familiarity with automated accounting systems;
• Fluency in English and Swahili

• Proficiency in Kiswahili
• Serenic Navigator or other fund-based accounting software preferred;
• Proven track record in grants/subcontract management is highly preferred;

• Detail orientation, including strong organizational, analytical and quantitative skills.
• Proven team player with strong interpersonal and cross-cultural skills.
• Strong private sector market orientation, entrepreneurial and innovative thinker.
• Excellent oral and written communication skills

Jobs in Kenya