Management Services Intern
World Food Programme
- Nairobi
- Training
- Full-time
- The intern will work with Staff in asset and stores section in day-to-day activities.
- Receipt of assets in the stores either new assets from suppliers or old assets from other WFP offices.
- Tagging of assets
- Recording of new assets in the WFP Corporate systems Global Equipment Management System (GEMS) and generate the equipment record (EMR).
- Dispatch of assets to various offices and preparing Transfer Work Orders for the assets in GEMS
- Prepare and issuance of individual staff inventory forms.
- Support with the preparation of the monthly management report.
- Support with the preparation of the quarterly risk report.
- Bachelor's degree in Business Administration and/or Stores Management or equivalent.
- Graduated no longer than 1 year ago from a Bachelor's/master's degree or equivalent studies.
- Accurate updated assets records in the GEMS (Custodian/location) following movement of staff within Nairobi Office.
- Accurate updated stock cards in the WFP non-food items (NFI) Stores.
- Timely closure of Work Orders upon receipt of goods in the NFI stores.
- Monthly stock reports for Non-Food Items (NFIs) in Nairobi Stores
- Issuance of individual inventory forms for staff in Nairobi by Mid-September 2024
- Updated Stock Cards of NFIs in stores by August 2024
- GEMS update - By End June 2024
- Stock cards in place - By End August 2024
- Report on status of Work Orders - Bi-Weekly for Transfer work orders and Monthly for Loan work orders
- Interns receive a monthly stipend from WFP depending on the duty station of assignment.
- WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
- WFP will recognize candidates' educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
- The internship duration is 8 months, full-time.
- The deadline for receiving applications for this position is 29 April 2024
- Applications for this position will close at 11:59 p.m. (East African Time) on the deadline date.
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
- WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
- Employment is decided on the basis of competitive selection, qualifications and merit.