Program Associate at Center for International Private Enterprise (CIPE)

• Manage the Country Manager’s calendar, scheduling meetings and ensuring efficient time allocation
• Coordinate travel arrangements, logistics and meeting preparation
• Draft correspondence, meeting summaries and follow up notes
• Track action items and ensure timely follow through on internal and external commitments
• Serve as a first point of coordination for local partners and stakeholders

• Assist in organizing workshops, roundtables and other convenings including venue coordination, participant outreach and run of show support
• Maintain updated stakeholder and partner databases
• Track program deliverables and timelines
• Support preparation of activity summaries and background briefs
• Coordinate with CIPE headquarters teams including Communications, Grants and Finance to ensure smooth implementation

• Maintain organized programmatic, financial and contractual files
• Compile supporting documentation for donor reports including participant lists and activity records
• Assist in drafting and formatting reports, concept notes and presentations
• Ensure compliance with CIPE and donor documentation requirements

• Track payment requests and expense documentation in coordination with Finance
• Monitor basic budget tracking under supervision
• Maintain procurement and vendor records
• Support reconciliation of activity expenditures

• Assist with preparation of invitations, announcements and outreach materials
• Coordinate guest lists and event communications
• Provide logistical and technical support during events
• Support website or social media updates in coordination with the Communications team when required

• Conduct background research on policy, economic or stakeholder topics as requested
• Support onboarding and coordination of interns or short term consultants
• Contribute to a professional, organized and collaborative office environment

• Bachelor’s degree in Business, Economics, Political Science, Public Policy, International Relations or related field
• 1 - 3 years of professional experience in an administrative, program support or coordination role
• Professional proficiency in written and spoken English. Native proficiency in Swahili desired.
• Strong organizational and time management skills
• High attention to detail and accuracy
• Strong interpersonal and communication skills
• Ability to manage multiple tasks with limited supervision
• Proficiency in Microsoft Office including Word, Excel and Outlook
• Demonstrated reliability and professionalism

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