Finance Volunteer
International Rescue Committee
- Nairobi
- Permanent
- Full-time
- Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
- Prepare the Invoice Journal and payment journal and submit to workflow for approval and ensure the same are posted into integra system after approval.
- Manage integra data entry for accounts payable and accounts receivable by ensuring the information is accurate and the correct financial dimensions are used before processing.
- Responsible for preparation of taxation schedule for per-diem paid to staff every Month and submit to Finance Officer for review and approval.
- Monitor and track all vendor invoices submitted to Finance and ensure they meet the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed in a timely manner.
- Responsible for preparation of Journal for all cash received or deposited into bank account and submit to the workflow for approval.
- Ensuring that vendors payments journals are settled in a timely manner.
- Maintain an organized and well detailed Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentations.
- Support in retrieval of documentation during the auditing and verification of financial documents as requested by Donor/auditors.
- Carrying out finance officer duties in absence of finance assistant.
- Any other duties as may be assigned by supervisor.
- Ensure that all statutory deduction is remitted by the due date.
- Maintain an organized and well-documented (all files must be labeled properly and visibly. and sequential filing system for all processed payments.
- Support during audit by retrieving any requested document.
- Supporting the Project office assigned to you.
- Any other duties assigned by the supervisor.
- Knowledge of Excel and ERP system an added advantage.
- Working knowledge of accounting software such as Microsoft 365 a plus
- Ability to work under pressure and meet deadlines and be well organized.
- Ability to carry out work with a high degree of integrity and maintain confidentiality.
- Strong communication skills.
- Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
- Minimum CPA II qualification or University degree.