Logistics & Delivery Coordinator (UN and NGO Products)
MMT Alliance
- Nairobi
- Permanent
- Full-time
Execute Global Deliveries That Win ContractsMMT Alliance is building a high-performance procurement and supply operation delivering goods for UN, NGO, and Government contracts worldwide.Backed by MMT Care (Australia), we are scaling rapidly with one objective:Deliver efficiently, reliably, and on time — every time.
🎯 Role OverviewAs Logistics & Delivery Coordinator, you will manage the end-to-end movement of goods across international supply chains. You will ensure all deliveries are planned, compliant, and executed seamlessly to meet contract and client requirements.
🧩 Key Responsibilities
- Plan and coordinate global shipments (air, sea, land)
- Manage freight forwarders, customs clearance, and delivery timelines
- Ensure compliance with international shipping regulations and documentation
- Align logistics plans with sourcing, pricing, and tender requirements
- Track shipments and proactively manage delays or risks
- Manage Incoterms, routing, and cost optimisation strategies
- Coordinate delivery to final destination, including complex or remote locations
- Maintain logistics records, tracking systems, and reporting
- Deliver shipments on time and within budget
- Maintain zero compliance or documentation errors
- Ensure smooth coordination across suppliers, logistics partners, and internal teams
- Experience in logistics, supply chain, or freight coordination
- Strong understanding of international shipping, customs, and Incoterms
- Highly organised with strong problem-solving skills
- Ability to manage multiple shipments under pressure
- Experience with UN, NGO, or government logistics (advantage)
- Competitive salary + performance incentives
- Growth into Logistics Manager or Operations Lead roles
- Plan, coordinate, and execute the movement of goods across international supply chains (air, sea, and land)
- Develop efficient logistics plans aligned with tender requirements and delivery timelines
- Ensure smooth coordination from supplier dispatch to final delivery destination
- Manage shipments from origin to destination, including scheduling, routing, and carrier selection
- Track shipments in real-time and proactively manage delays, disruptions, or risks
- Provide regular updates on shipment status to internal teams and stakeholders
- Liaise with freight forwarders, transport providers, and logistics partners
- Negotiate freight rates and delivery timelines to optimise cost and efficiency
- Build strong relationships with logistics partners to ensure reliable service
- Ensure full compliance with international shipping regulations and country-specific requirements
- Prepare and manage all shipping documentation, including:
- Commercial invoices
- Packing lists
- Bills of lading / airway bills
- Ensure accuracy and completeness of all documentation to avoid delays or penalties
- Apply and manage appropriate Incoterms (e.g., FOB, CIF, DDP) based on contract requirements
- Align logistics strategy with pricing, sourcing, and contractual obligations
- Ensure clarity of responsibilities across suppliers, carriers, and clients
- Work closely with:
- Sourcing & Supplier Manager
- Pricing / Costing Analyst
- Ensure logistics plans are aligned with sourcing decisions, cost structures, and bid commitments
- Support tender submissions by providing accurate delivery timelines and logistics feasibility
- Identify potential risks such as delays, customs issues, or supply chain disruptions
- Develop contingency plans and alternative routing strategies
- Resolve logistics issues quickly to minimise impact on delivery timelines
- Coordinate last-mile delivery, including complex or remote locations
- Ensure goods are delivered in line with contract requirements and client expectations
- Confirm successful delivery and completion of logistics obligations
- Maintain accurate logistics records, shipment tracking systems, and documentation
- Monitor logistics performance, including delivery timelines, costs, and efficiency
- Provide reports and insights to improve logistics operations
- Identify opportunities to improve logistics processes, reduce costs, and increase efficiency
- Contribute to building scalable logistics systems to support high-volume tender execution
- Support the development of best practices in global supply chain operations
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