Office Administrator-Kisumu at Bridge Talent Management

Bridge Talent Management

  • Kisumu
  • Permanent
  • Full-time
  • 12 days ago
One HR information system to manage your employees' entire employment lifecycle. Build an incredible workplace and grow your business with our all-in-one platform.Office Administrator-KisumuJob overviewWe are seeking a resourceful and proactive Office Administrator to support our offices in Kisumu.The ideal candidate should be highly organized, proactive, and able to juggle multiple priorities with a calm, professional demeanor. The position offers an opportunity to contribute to operational efficiency while working in a fast-paced, customer-focused industry.The role will involve ensuring smooth daily operations within our HR & Recruitment firm. This role is integral to maintaining efficient office processes, supporting and delivering excellent service to clientele.Key Responsibilities
  • Manage front office operations including reception duties, handling calls, emails, and walk-in clients.
  • Maintain office supplies, equipment, and vendor relationships to ensure smooth operations.
  • Prepare, format, and manage documents, contracts, and reports for client and candidate engagements.
  • Support the recruitment team with interview scheduling, candidate onboarding documentation, and database updates.
  • Assist in managing calendars, coordinating meetings, and preparing meeting agendas/minutes.Maintain and update client and candidate records in the Applicant Tracking System (ATS) and CRM.
  • Ensure proper filing systems (both digital and physical) for confidential HR and recruitment documents.
  • Track invoices, petty cash, and liaise with accounts for payment processing.
  • Coordinate travel arrangements and logistics for staff or candidates as required.
  • Support in planning and executing company events, training sessions, and client workshops.
Requirements
  • Diploma in Business Administration, Procurement, Office Management, or a related field.
  • At least 1-2 years of administrative experience, highly preferred.
  • Proven experience in procurement, store keeping, or asset management.
  • Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to use office equipment effectively.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Demonstrated ability to manage time, prioritize tasks, and maintain confidentiality.
  • Familiarity with occupational safety, environmental management, and compliance regulations is an added advantage
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