Bilingual Project Administrative Assistant- (English & French) at African Union - InterAfrican Bureau for Animal Resources
- Nairobi
- Permanent
- Full-time
- Collaborate and support cross-functional project teams, providing necessary administrative and logistical support to ensure project activities are effectively executed.
- Organize, coordinate and manage the project team’s calendar of activities.
- Travel and conference arrangements: organise hotel and travel bookings; prepare requisite travel documents for meeting attendees (internal & external).
- In collaboration with the Finance team, prepare budgets for workshops and meetings; support the organisation and execution of meetings, workshops and conferences whether virtual or in-person.
- Execute key administrative tasks, such as document management, preparation of correspondence, management of stakeholder’s data, scheduling, logistics coordination, support to preparation of technical documents, meeting reports/ minutes, presentations, tables, lists, statistics and diagrams etc.
- Support day to day operational needs related to stakeholder data, communication, engagement, and partnership building including supporting the dissemination of relevant documents and materials in accordance with a specific assigned task.
- Assist the knowledge Management expert in the sharing and dissemination of information and messaging related to pastoral sector marketing to various stakeholders.
- Assist with the financial tracking, and record keeping on the project expenditure and provide follow up to the project coordinator.
- Filing and archives: maintaining accurate and tidy files, electronic filing and hard archiving system and filing indexes.
- Monitoring completeness and timelines of the development, review/validation, and documentation of project activities and periodic reports.
- Follow-up on progress of studies, outsourced to consultants for timely delivery.
- Perform any other duties as may be assigned by the supervisor.
- At least three (3) years cumulative experience performing administrative or related functions in an international organization or multi-cultural environment.
- Minimum three (3) years’ experience working in international organization or multinational firm with operation and projects implemented in multiple countries.
- Experience in taking minutes and preparation of meeting reports.
- Post-qualification working experience in reputable African organization / firm or related functions (administrative services), as well as performing human resource related functions.
- A filled Application Form (form is attached);
- Detailed curriculum vitae;
- Detailed curriculum vitae with names and contact details of professional referees (reference letters may be provided)
- Completed declaration on exclusion criteria in the format attached; and,
- Copies of identification documents.
- Demonstration / Proof of proficiency in both written and spoken English and French.
Myjobmag