PAYROLL MANAGER - EAST AFRICA

DHL

  • Nairobi
  • Permanent
  • Full-time
  • 28 days ago
PAYROLLMANAGER – E.A.Job Title: Payroll Manager – E.A.Job number: 301846 Closing Date: 13th August 2025Business Area / Unit: DSC Head Office Location: Kasarani, NairobiBusiness Area / Unit: Human Resource DepartmentReports to: Senior HR Business Partner – E.A.BE PART OF THE WORLD’S LARGEST LOGISTICS COMPANYDeutsche Post DHL Group is the world’s leading logistics and mail company. We’re one of the world’s largest employers, operating in over 220 countries and territories. We’re Europe’s largest postal service, partner for eCommerce, and pioneers in secure digital communication.We’re number one in contract logistics and international express delivery, and a leader in the forwarding business. Join us and you’ll be working for a global company that’s focused on service, quality, and sustainability, and using the power of global trade to connect people and improve lives. And not just for our customers, but for every member of our Group too.At DHL Supply Chain East Africa, we’re looking for a Payroll Manager – E.A.Role OutlineTo ensure that the Payroll Management and Administration functions are performed efficiently and effectively for the whole of East Africa (Kenya, Uganda &Tanzania) by ensuring that all payroll activities are completed accurately, correctly, and on time, adhering to legislation and company policies, and maintaining confidentiality. Offering service and support to Management and staff in these areas. To maximize performance by providing leadership to the payroll department and the HR department. Strict adherence that employees are paid on time.Key Responsibilities1. Supply Chain Strategy & Optimization· Accurate and timely preparation of the E.A monthly payroll and statutory.· Manage payment of all deductions to be disbursed accurately and timeously.· Accurate and timely computations of all staff final dues/redundancy costs and any other exit package.· Manage and communicate with stakeholders in case of payroll hitches and challenges.· Ensure payroll data is accurate and in line with supporting data/documents.· Monthly headcount statistics reporting on Crest or any other system.· Timely monthly upload of payroll journals for the general ledger in the system.· Month-to-month (ytd) payroll cost analysis and variance reports.· Overtime cost reduction - Monthly cost analysis/ expenses tracking.· Responsible for the overall management of the payroll system /Process and ensuring payroll compliance adherence.· Query resolution on all payroll issues across all sites in E.A.· Upload of payroll into the relevant banking systems by the 25th of every month.· Development and review of Payroll SOP in consultation with other stakeholders.· Filling of monthly/annual returns by due dates: Paye/NSSF/SHIF/NHIF/Pension/P9's/DIT etc.· Timely upload of monthly Payroll Journals for General Ledger - Oracle system.· Any payroll data & compensation analysis, and population.· Bonus/Merit/ 13th cheques and CBA data preparations and validation before submission.· Process payroll for other DHL divisions in line with the SLAs.· Performance Management: Coordination, tracking, and ensuring that all manual mid & annual year reviews are done and submitted to HR.· Leave liability management: Monthly & annual leave reports / leave days liability computation analysis, and recommendations for reduction/checks and balances.· Support Audits & payroll tax queries.· Preparation of HR business reports, e.g., QBR, etc.3. Functional Experience. Masterly in payroll requirements and processing.. Good interpersonal skills are required, supplemented by high energy levels, flexibility, and a commonsense approach.. Sound interpersonal skills with the ability to express an opposing view effectively and diplomatically.. High degree of integrity and confidentiality.. Knowledge of data management/analysis vis-à-vis payroll parameters.. Ability to remain current in thinking through appropriate reading and networking.2. Leadership & Stakeholder Collaboration· Support team members to perform at their best.· Foster an inclusive, collaborative, and high-performing workplace culture.· Support the HR team in analysis of projects e.g., EOS results, CBA numbers, etc.Qualifications & Experience· Bachelor’s degree preferably in Finance, Accounting with CPA-K/ ACCA certification.· Minimum of 7-10 years of experience in payroll processes.· Fair knowledge of the payroll & labour landscape of Kenya, Uganda & Tanzania.· Specialist knowledge of Payroll systems and legal requirements.· Computer literacy and proficiency in spreadsheets & PowerPoint.· Basic understanding of Supply chain business to support a business partnership.· Geographical experience of Kenya and East Africa’s scope.· Strong analytical and problem-solving skills, with the ability to drive continuous improvement.DPDHL Core Competencies & Skills
  • Maintains effective relationships with customers.
  • Develops and delivers high-quality/innovative products, services, or solutions.
  • Focuses on customer needs and gains their commitment.
  • Gains management/colleague support to meet customer needs.
  • Develops sustainable strategies that support Investment, Provider, and Employer of Choice.
  • Inspires and aligns the organization to make the strategy a reality.
  • Communicates strategy.
  • Establishes clear, challenging, and achievable objectives.
  • Aligns resources and the organization within its own area of responsibility to achieve objectives.
  • Regularly reviews and communicates progress against objectives and adjusts as needed.
  • Champions continuous improvement and innovation.
  • Inspires results and respect by empowerment, accountability, recognition, and rewards, recognizing the contribution of others.
  • Provides employees, colleagues, and business partners with candid and regular feedback.
  • Provides employees with development opportunities.
  • Supports employees with career opportunities.
  • Inspires others to develop themselves.
  • Conveys a clear sense of personal goals and values.
  • Actively seeks feedback to improve performance.
  • Develops new skills and modifies behaviors based on feedback.
  • Takes personal responsibility for career and development.
LanguageEnglish - verbal and written.Job Summary· ID- AV- 301846· Job Type- Full-time· Job Location- Nairobi, Kenya, and East Africa· Recruiter Details- Andrew OgareApply via Job Watch by following the link:For more job opportunities within DHL, please follow the link below:

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