Operations & Finance Administrator – Nairobi, Kenya
WTS Energy View all jobs
- Nairobi
- Training
- Full-time
- Maintain accurate financial records using accounting software (QuickBooks, Sage, or similar).
- Process accounts payable and receivable, invoicing, and payments on time.
- Perform monthly bank reconciliations and maintain the general ledger.
- Assist in preparation of monthly, quarterly, and annual financial reports.
- Support budgeting and cash flow forecasting processes.
- Ensure full compliance with KRA tax obligations, including VAT, PAYE, and corporate tax filings.
- Process monthly payroll accurately, including statutory deductions (NSSF, NHIF).
- Maintain employee records, onboarding documentation, leave tracking, and attendance.
- Serve as first point of contact for routine HR queries with professionalism and discretion.
- Manage internship programmes: liaise with universities, onboard interns, and ensure a positive experience.
- Coordinate relationships with accelerator programmes, technical assistance providers, and institutional collaborators.
- Support onboarding and integration of new team members.
- Manage day-to-day office operations: supplies, correspondence, scheduling, and filing.
- Coordinate travel arrangements, meeting logistics, and visitor management.
- Maintain organised digital and physical filing systems for contracts, invoices, and company documents.
- Assist with procurement: obtaining quotes, raising purchase orders, and tracking deliveries.
- Support grant and project reporting by compiling financial data and documentation.
- Liaise with project teams to monitor budgets and flag variances to management.
- Prepare management packs, presentations, and reports as needed.
- Perform additional duties as assigned by management.
- Must have a Bachelor's degree in Finance and CPA Part II.
- Must have a minimum 4 years' relevant working experience ideally in an SME, bio-tech, environment or Agri-business environment.
- Proficient in accounting software (QuickBooks, Sage, or similar) and MS Office applications, especially Excel.
- Excellent organisational skills with strong attention to detail.
- Ability to handle sensitive financial and personal information with discretion and integrity.
- Excellent written and verbal communication skills; professional, clear, and warm.
- Positive, people-centred mindset, contributing to a healthy workplace culture.
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