Manufacturing Admin Intern at Multi-Color Corporation Kenya Limited

• Data Management & MRP Administration
• Capture and process manufacturing data (ASSEMBLIES) in the SAGE MRP system accurately and within agreed timelines.
• Ensure data accuracy and integrity in the system to reflect real-time production status.
• Create and maintain comprehensive manufacturing records and documentation for audit and tracking purposes.
• Generate daily and weekly production reports and performance metrics to support decision-making.
• Manage work orders and production tracking to ensure all jobs are accounted for and closed properly.
• Inventory Management
• Conduct monthly stock counts and reconciliations to ensure system figures match physical inventory.
• Manage the finished goods store operations, ensuring organization, security, and proper handling of materials. Monitoring and Flagging Aged stocks
• Maintain accurate stock records in SAGE, investigating and resolving any variances immediately.
• Implement and enforce strict stock control procedures to minimize shrinkage and errors.
• Coordinate stock movements and transfers between departments or locations efficiently.
• Monitor stock levels continuously and identify slow-moving or obsolete items for management action.
• Production Planning Support
• Support the planning process by providing real-time finished goods stock information.
• Link finished goods inventory data with production planning to optimize run schedules.
• Coordinate with the production team regarding material availability to prevent downtime.
• Assist in production scheduling by providing insights based on current stock levels and pending orders.
• Provide stock analysis to help balance inventory levels with customer demand.
• Quality & Compliance
• Ensure compliance with all data integrity standards and company policies regarding information management.
• Maintain proper documentation and record-keeping systems that meet audit requirements.
• Support quality initiatives and corrective actions by providing accurate data and traceability.
• Adhere to Good Manufacturing Practices (GMP) and safety standards within the office and warehouse environments.
• Reporting & Analysis
• Prepare daily, weekly, and monthly operational reports.
• Analyse stock movement trends to identify patterns and areas for optimization.
• Identify discrepancies in data or stock and implement corrective actions to prevent recurrence.
• Provide management with accurate operational data to support cost analysis and strategic planning.
• Continuous Improvement
• Identify opportunities for process improvements in data entry, Inventory management, and reporting.
• Support lean manufacturing initiatives by reducing waste in administrative and inventory processes.
• Contribute to cost reduction efforts through better inventory control and data accuracy.
• Participate actively in 5S and continuous improvement activities within the department.
• Cross-functional Collaboration
• Coordinate effectively with production, procurement, and warehouse teams to ensure seamless operations.
• Support customer service by providing timely and accurate stock availability information.
• Liaise with quality control regarding finished goods specifications and release status.
• Work with the finance department on inventory valuation and month-end closing activities.
• To carry out any other duties as may be required by the Management from time to time.

• Degree/Diploma in Business Administration, Supply Chain Management, Industrial Engineering, or related field.
• 2 to 4 years of experience in a manufacturing environment, preferably in print or packaging.
• Strong proficiency in MRP/ERP systems (SAGE experience is highly preferred).
• High competence level with Microsoft Office applications, particularly Excel
• Strong analytical skills with the ability to interpret data and draw logical conclusions.
• High level of accuracy and strong attention to detail.
• Excellent organizational and planning skills with the ability to prioritize tasks.
• Good interpersonal and communication skills to work effectively
• Understanding of inventory management principles and warehousing best practices.
• Ability to work under pressure and meet strict reporting deadlines

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