Senior Executive Assistant to Co-Founder

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  • Kenya
  • Permanent
  • Full-time
  • 3 days ago
  • Apply easily
Why This Role ExistsWe don’t need a typical administrative assistant.We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks.This role sits at the center of leadership support, operational efficiency, and stakeholder communication—directly impacting decision-making, team alignment, and business execution.What You’ll Be Responsible For (Outcomes)You manage and optimize the CEO’s calendar
→ Priorities, meetings, and deadlines are coordinated efficiently and without conflictsYou act as a trusted point of contact
→ Internal teams and external stakeholders experience clear, professional, and timely communicationYou ensure follow-through on deliverables
→ Tasks are tracked, deadlines are met, and nothing is overlookedYou prepare, review, and manage critical documents
→ Agreements, reports, and internal communications are accurate, organized, and ready when neededYou streamline operations and research proactively
→ Information is gathered, organized, and presented to support decision-makingYou coordinate meetings and communications
→ Appointments, confirmations, and updates are handled without delaysYou handle sensitive information responsibly
→ Confidentiality and professionalism are maintained at all timesYou support additional initiatives as needed→ Social media management, team coordination, or ad hoc projects are executed efficientlyWhat You’ve Done Before
  • 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable)
  • Proven experience supporting C-level executives (CEO, Founder, or similar)
  • Strong experience in calendar management, client communication, and document preparation
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail and follow-through
  • Ability to multitask, prioritize, and adapt in fast-paced environments
  • Proficiency in Google Workspace and ability to quickly learn new tools
Who You AreProactive — you anticipate needs and act before being askedDetail-oriented — you catch what others missSolutions-driven — you find ways to make things happenHighly organized — you keep multiple priorities and projects on trackProfessional — you maintain confidentiality and clear communicationAdaptable — you thrive in fast-paced, dynamic environmentsWho This Is NOT ForThis is not a fit if your experience is primarily:
  • Administrative support without direct C-level exposure
  • Project coordination without ownership or independent problem-solving
  • Roles where calendar management, stakeholder communication, or document prep were minimal
  • Reactive assistants who wait to be told what to do
What Success Looks Like
  • The Co-Founder’s day runs efficiently with priorities clearly managed
  • Internal and external stakeholders experience smooth, professional communication
  • Deadlines and deliverables are consistently met without reminders
  • Documents, reports, and information are accurate, organized, and ready when needed
  • Operations flow smoothly, and ad hoc tasks are executed proactively
RequirementsMinimum Technical and Work Environment Requirements:
  • Internet Connection:
  • Primary internet connection with a minimum speed of 15 Mbps.
  • Backup internet connection with at least 10 Mbps.
  • Backup connection must be capable of supporting work during a power outage.
  • Primary Device:
  • Desktop or laptop equipped with at least:
  • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
  • A minimum of 8 GB RAM.
  • Backup Device:
  • Must meet or exceed the performance of an Intel Core i3 processor.
  • Must be functional during power interruptions.
  • Peripherals and Workspace:
  • A functioning webcam.
  • A noise-canceling USB headset.
  • A quiet, dedicated home office space.
  • A smartphone for communication and verification purposes.
Benefits
  • Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
  • Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
  • Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
  • Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
  • Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
  • Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

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