Executive Assistant at Summit Recruitment and Search
- Kenya
- Permanent
- Full-time
- Proactively manage the CEO's complex schedule, prioritize meetings, speaking engagements, and global travel, while anticipating conflicts and optimizing time for strategic priorities across multiple time zones.
- Draft, review, and send emails, reports, and presentations on behalf of the CEO, screen and prioritize incoming communications, and act as the first point of contact for internal and external stakeholders.
- Organize executive meetings (Board, Leadership Team, Investors), prepare agendas, briefing documents, and post-meeting action trackers, and attend meetings when needed to take minutes and follow up on deliverables.
- Handle end-to-end travel arrangements, including flights, hotels, visas, and transportation, ensuring seamless itineraries and coordinating with security teams for high-profile travel.
- Track, reconcile, and submit timely expense reports for the CEO, ensuring compliance with company policies and managing reimbursements.
- Assist with research, data analysis, and preparation for key initiatives such as partnerships and investor relations and help track KPIs and business performance in alignment with strategic goals.
- Handle sensitive information (financials, legal matters, personnel issues) with the utmost confidentiality and discretion, ensuring all communications and decisions are handled securely.
- Degree in Business Administration or a related field
- Excellent written and verbal communication skills
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong attention to detail and organizational skills
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