Human Resource Assistant at Trees for the Future
- Kenya
- Permanent
- Full-time
- Participate in talent acquisition, recruitment, selection, onboarding, and retention of staff within the organization.
- Support the organization in performing background checks, preparing offer letters, and other official correspondences with respect to recruitment processes.
- Assist in Compiling and maintaining employee documentation and records and keeping the employee database up to date in collaboration with the HRBP.
- Accurately compile, organize, and maintain employee files and confidential documents either electronically or in their physical registry in collaboration with the HRBP.
- Collaborate with HRBP to accurately and timely process all hire transfers, staff changes, and terminations into HRIS.
- Assist in managing the offboarding process, including administration of exit interviews and knowledge transfer.
- Provide administrative support for the HR department, including departmental filing and other duties as assigned.
- Support the HRBP in conducting file audits to collect and maintain all required documents in the employee files.
- Participate in maintaining up-to-date records of performance appraisal information, grievances, or corrective actions.
- Assist in planning employee recognition events in collaboration with the HRBP.
- Together with the HRBP, assist in tracking staff work schedules to ensure smooth workflow.
- Participate in preparing periodic reports on the overall HR status of programs.
- Support preparation of necessary information to ensure timely preparation of staff payroll.
- Support any other HR initiatives and assignments as may be assigned by the immediate supervisor.
- Bachelor's Degree in Human Resource Management and be a registered member of IHRM with good standing.
- Three years of relevant work experience, preferably in an NGO setup.
- Familiarity with HR Software and MS Office
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills
- Ability to handle sensitive information with confidentiality and discretion.
- Knowledge of relevant Employment and labour relations laws in Kenya and HR best practices
- Ability to promote integrity and business ethics; demonstrate mature judgment, trust, and open communication; ability to ensure effective teamwork, collaborative behavior, and team spirit.
- Excellent communication skills
- Builds strong relationships with clients and external actors.
- Ability to manage complex situations.
- Ability to prioritize complex work schedules.
- Pays attention to detail with strong analytical skills.
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