Procurement Manager

• Oversee procurement activities for the entire company, including sourcing and negotiating with suppliers.

• Form a procurement committee to ensure that the needs of each branch are met in a timely manner.

• Monitor stock levels across all branches, ensuring optimum stock levels are maintained to prevent stockouts.

• Collaborate with management to plan and conduct regular stock takes, ensuring accountability and maintaining accurate stock records across the organization

• Generate regular stock reports, highlighting out-of-stock items and taking proactive measures to restock.

• Track and document inventory movements to avoid stock discrepancies and prevent potential losses.

• Conduct regular audits of stock records to ensure accuracy, transparency, and accountability in stock management.

• Be accountable for any loss of stock, promptly investigating and reporting any discrepancies or issues to the management.

• Facilitate efficient communication and support between branches to promote seamless operations.

• Prepare and submit regular reports on procurement activities, and any notable issues or improvements.

• Oversee the clearance of imported goods, ensuring compliance with custom regulations (i.e. KRA requirements) and timely clearance processes.

• Oversee the registration of products with the Pharmacy and Poisons Board (PPB), ensuring all products are properly registered.

• Work closely with management to enhance smooth and effective branch operations.

• Participate in regular meetings with the different branches to discuss challenges, updates, and planning.

• Bachelor’s degree in Pharmacy, Procurement, Supply Chain Management, or a related field.

• Registered Member with Kenya Institute of Supplies Management or relevant professional body

• Strong negotiation and communication skills.

• Knowledge of procurement processes and best practices.

• Budgeting and financial analysis skills.

• Familiarity with vendor management software or enterprise resource planning (ERP) systems. Experience with Microsoft D365 is an added advantage.

• Excellent analytical, problem-solving, and decision-making abilities.

• Experience in similar industry preferred with knowledge of orthopaedic implants, splints, rehabilitation products, pharmaceuticals and non pharmaceuticals.

CDL