Grants Finance Officer – Tumikia Mtoto Project at World Vision Kenya
World Vision International
- Kenya
- Permanent
- Full-time
- Support the Finance and Administration Manager in the preparation of donor reports.
- Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.
- Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses.
- Reconcile LDRs with payroll for the project staff under the grant.
- Support revision of budgets in line with project needs and donor regulations.
- Upload approved budgets in Horizon.
- Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation and posting
- Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget
- Work with Finance & Administration Manager in matching Sub recipient's budgets to the project budget for consistency.
- Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.
- Prepare accurate Program budgets
- Ensure accurate and quality budgets are uploaded into existing databases and systems.
- Ensure compliance with grant guidelines and other standards
- Participate in proposal writing and grant budget development.
- Conduct financial analysis for management decision making.
- Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
- Develop realistic cash flow forecasts in line with the plans.
- Ensure timely production and review of monthly report to address any variances in a timely manner.
- Monitor sub-awardee financial performance and adherence to donor regulations
- Undertake reconciliation of receivable and payables accounts for the program:
- Constantly monitor balance sheet account balances
- Follow up for timely accounting and facilitate booking of staff advances.
- Match transaction amounts in the balance sheet accounts
- Prepare monthly reconciliation statements for the balance sheet accounts
- Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.
- Support grant project audits according to the donor requirements.
- Support implementation of findings and recommendations from audits and various accountability mechanisms
- Ensure the sub – awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings
- Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.
- Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.
- Maintain an updated inventory schedule for all assets purchased under the grant
- Ensure all assets and inventory are properly tagged and branded as per the donor guidelines
- Perform inventory counts quarterly in line with USAID and World Vision guidelines
- Ensure asset disposal is as per the laid down policies and donor guidelines.
- Perform any other duties as may be assigned by the supervisor or designee from time to time
- Attend and lead daily devotions.
- Minimum 4 years' experience in financial management and reporting
- Knowledgeable on USAID grant financial management
- Advanced excel and analytical skills
- Demonstrated ability to work under minimal supervision
- Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.
- Professional qualifications in CPA (K) or ACCA finalist
- Practical experience of using SUN system accounting Software is preferred
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