Personal Assistant at Summit Recruitment and Search

Summit Recruitment & Search

  • Kenya
  • Permanent
  • Full-time
  • 22 days ago
Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rw…Personal AssistantThe role is to assist a young female CEO with both professional and personal responsibilities, requiring a professional who brings structure, warmth, and accountability in a fast-paced, dynamic environment. The candidate must have strong interpersonal skills, engage seamlessly with diverse stakeholders from household staff to high-level collaborators, maintain discretion, ensure follow-through, and help the CEO stay focused and organized.Key Responsibilities:
  • Manage the CEO's business and personal calendar, inbox, and correspondence, ensuring priorities and follow-ups are handled and coordinating with all stakeholders.
  • Schedule meetings, prepare briefs, track tasks, follow up on deadlines, and manage priorities to keep the CEO focused.
  • Coordinate domestic and international travel arrangements, including visas, flights, accommodation, itineraries, and related personal or family travel needs.
  • Manage household staff, schedules, supplies, service providers, maintenance, personal and family appointments, school calendars, events, errands, shopping, deliveries, returns, and gift sourcing to ensure smooth home operations.
  • Build and maintain efficient systems for time management, task tracking, filing, and project monitoring; set up digital task boards (e.g., Trello, Notion, Asana) for both business and personal responsibilities.
  • Digitize and organize personal and business records (receipts, expenses, medical files, warranties), maintain a centralized contact database, and ensure accurate financial documentation for both home and work.
  • Independently research, plan, and execute special assignments as directed by the CEO, creating SOPs for recurring tasks and implementing solutions that enhance productivity and organization.
Key Qualifications:
  • 5+ Years as a Personal Assistant, Executive Assistant, or Virtual Assistant.
  • Bachelors Degree in Business Administration/Human Resource or a related field.
  • Exceptional organizational, multitasking, and written/verbal communication skills.
  • Skilled in using digital tools to manage calendars, tasks, communication, and files for both personal and business needs.
  • Confident engaging with all levels from household staff to senior stakeholders; personable, emotionally intelligent, and adaptable under pressure.
  • Highly discreet, trustworthy, dependable, calm, and professional when handling sensitive information
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