About The CompanyOur client is a reputable security services provider offering manned guarding, alarm response, surveillance, and risk management solutions to corporate and residential clients. The company is known for its professionalism, reliability, and commitment to safety and operational excellence.Job SummaryThe Office Administrator will be responsible for ensuring the smooth day-to-day running of the office while providing administrative support to operations, HR, and finance functions. The role requires a highly organized and detail-oriented individual who can manage multiple tasks efficiently in a fast-paced security environment.Key ResponsibilitiesAdministrative SupportManage front office operations, including handling calls, emails, and visitorsMaintain organized filing systems for company records, contracts, and compliance documentsPrepare reports, letters, and internal communicationsOperations CoordinationSupport scheduling and deployment of security personnel in coordination with the operations teamMaintain staff attendance records, duty rosters, and shift schedulesTrack and update incident reports and daily occurrence logsHR & Staff SupportAssist in onboarding new security personnel (documentation, file creation, uniforms issuance tracking)Maintain employee records and ensure compliance with statutory requirementsSupport leave tracking and staff welfare coordinationFinance & Procurement SupportAssist in invoice preparation, expense tracking, and petty cash managementCoordinate procurement of office supplies and operational equipmentMaintain records of company assets and inventoryCompliance & DocumentationEnsure all licenses, permits, and regulatory documents are up to dateSupport audits by maintaining accurate and accessible documentationRequirementsDiploma in Business Administration, Office Management, or related field1–3 years’ experience in an administrative role (experience in a security or logistics company is an added advantage)Proficiency in Microsoft Office Suite (Excel, Word, Outlook)Experience with basic accounting or HR systems is an added advantageKey CompetenciesStrong organizational and multitasking skillsExcellent communication and interpersonal skillsHigh level of integrity and confidentialityAttention to detail and accuracyAbility to work under pressure and meet deadlines
