Finance Officer at Mercy Corps
Mercy Corps
- Kenya
- Permanent
- Full-time
- Extract transaction listing from Navigator financial system, identify all Programs transactions that are eligible for Tax exemption in line with the donor requirements.
- Prepare DA1 forms for all programs including Nawiri consortium partners (Mercy Corps, BOMA, Caritas Lodwar, RTI & Mercy Corps) while ensuring that correct supporting documents are attached.
- Draft USAID correspondence in line with DA1 forms and refund submissions.
- Review all programs and Nawiri Consortium DA1 submitted documents are adequate and relevant, complete and computations are accurate.
- Maintain a tracker for Mercy Corps and other Nawiri Consortium Partners DA1 submissions, refunds and regularly provide a status report.
- Maintain hard and soft records of all DA1 forms submitted to USAID and all DA1 refunds received from USAID.
- Follow up with vendors and all programs including Nawiri consortium partners regarding KRA approved VAT refunds. Capture all VAT refunds on the Navigator finance system.
- Provide support to the finance officers and Assistants in Nairobi and field offices in their absence.
- Prepare and maintain a database on a regular basis all the finance transactions and documents by ensuring that documents are well filed, scanned and are retrievable.
- Facilitate efficient archiving of documents to the warehouse.
- Support Finance Accounting department with entry of transaction in the accounting system on monthly basis.
- Responsible for ensuring the reclass file is update and all documents filed and ready for audit.
- Responsible for retrieving all audit samples during audits including IF Audit or documents requested.
- Provide support to finance office as may be required.
- Degree in accounting or relevant field.
- At least three years experience in document handling, filing, archiving and records keeping
- Strong computer skills in MS Office programs, particularly Excel
- Accuracy in the processing of DA1 forms, mathematical aptitude, and attention to detail.
- Excellent oral and written English skills.
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