Procurement And Contracts Intern
GIZ
- Nairobi
- Training
- Full-time
database, market rates rates).Maintains and updates the filing system for LPO & Contract folders according to GIZ procedures in consultation with the Procurement & Contract specialists.Carry out market research for suppliers and consultants where necessary – checking additional status online with government institutions related.Ensure completeness of files in each project’s files (both physical and scanned for the records manager to upload on GIZ Document Management System – DMS).Assist on sending of opening protocols to Tender Opening Committee (TOC).Assist on arranging of files in the store according to PN (Project Number) for easy access.Update the Goods & Contract files with fully processed invoices (with winpaccs numbers from Finance) and original delivery notes/ contracts and close the files in the system. Liaise with
projects to ensure all original delivery notes for goods & materials are submitted and filed.Maintains and updates the filing system for all contracts according to GIZ procedures.Liaise with the customs officer on the filing of import documents upon project confirmation of receipt.Carry out a check on completeness of contract files and update them where necessary under the guidance of Contract Specialists.Assist on location of completed files in the store whenever requested for audit.Assist in other administrative duties upon request.C. ProfileQualifications
- Just completed within one year, a Diploma in Supply Chain Management or a bachelor’s degree in business administration or any other relevant field.
- Background experience or knowledge in procurement and procurement principles.
- High proficiency in the use of ICT technologies and computer
- Strong organizational competence
- Able to work in a multicultural environment
- Good coordination competencies and ability to multi-task
- Excellent command of English & Somali.
Fuzu