Administrative Assistant

• Serve as the primary point of contact for pastors and churches interested in hosting ministry events

• Coordinate all seminar details including number of days, event format, and speaker assignments across the ministry team

• Manage and maintain the ministry calendar, ensuring all events, calls, and commitments are accurately scheduled and up to date

• Schedule internal and external meetings, calls, and ministry engagements with timely communication to all parties

• Send confirmations, reminders, and follow-up communications to churches and partners at each stage of the planning process

• Answer and return phone calls on behalf of the cleaning company in a professional and warm manner

• Respond to emails promptly and with clarity

• Maintain organized and up-to-date contact lists of churches, pastors, and ministry partners

• Proactively follow up on outstanding communications to ensure nothing is missed or delayed

• Coordinate all speaker travel including flights, ground transportation, and related logistics

• Arrange lodging and meals for ministry team members at each event location

• Prepare and distribute clear, detailed travel itineraries to all relevant team members prior to each engagement

• Ensure all logistical details are communicated accurately and in advance so speakers can focus on ministry

• Communicate clearly with hosting churches regarding financial expectations including travel coverage, lodging, meals, and honorariums

• Assist in researching and developing a standardized rate of pay structure for ministry events to ensure consistency and fairness

• Track payments, commitments, and financial records for internal accountability and reporting

• Follow up professionally with churches on outstanding financial commitments as needed

• Schedule and set up internal ministry meetings and team calls

• Take clear, organized notes during meetings and distribute summaries to all participants promptly

• Track action items and follow up with responsible parties to ensure commitments are fulfilled

• Maintain organized records of all ministry activities, events, and engagements

• Prepare simple weekly and monthly reports covering completed events and the upcoming schedule

• Manage and maintain well-organized digital files and ministry documentation for easy retrieval and reference

• Assist in planning and coordinating larger ministry events such as conferences and conventions

• Help research and develop monetization and ministry growth strategies as directed by leadership

• Support special projects and ministry initiatives with organizational and administrative assistance

• Strong organizational skills with the ability to manage multiple schedules, tasks, and priorities simultaneously

• Excellent written and verbal communication skills with a warm, professional tone

• Reliable, consistent, and detail-oriented — you do not let things fall through the cracks

• Self-motivated and able to work independently in a remote setting without constant direction

• Comfortable working in a faith-based ministry environment with a genuine respect for the work

• Prior administrative support experience is a plus

• Experience in an administrative, coordinator, or executive assistant role

• Background in ministry, church administration, or nonprofit operations is a significant advantage

• Experience coordinating travel logistics for multiple team members

• Familiarity with calendar management tools, shared scheduling platforms, and digital file organization

• Basic financial tracking experience including invoices, payments, and records management

Remote Raven