Executive Assistant (EA) at Natural State

• Manage the President's calendar, appointments, meetings, and travel across multiple time zones.
• Prepare briefing materials, reports, and agendas for meetings, conferences, and donor engagements.
• Act as a liaison between the President and internal/external stakeholders, including board members, funders, and partners.
• Support meeting coordination including scheduling, notetaking, follow-ups, and action tracking.
• Draft and edit high-level correspondence, presentations, and organisational reports.

• Support the coordination of senior leadership team meetings and strategic planning sessions.
• Assist in project tracking and organizational dashboards relevant to the Executive Office
• Coordinate with Impact Monitoring, Nature Finance, Fundraising & Communications, Africa Centre for Nature Restoration and Resilience (ACNRR) and Operations/Program teams on Executive-level priorities.

• Arrange complex international travel, visas, accommodations, and itineraries.
• Provide remote logistical support during field missions or special guest/donor visits.
• Support in planning and coordinating special events, donor trips, and key organizational milestones.

• Maintain a high level of confidentiality and discretion in handling sensitive matters.
• Support Board of Directors logistics, communications, and minute-taking when required.

• Minimum of 5 years in a similar role, preferably in the non-profit, conservation, or international development sector.
• Bachelor’s degree in business administration, Environmental Studies, International Relations, or a related field/social sciences.
• Experience in drafting agreements documents as well as contracts, especially in Kenyan and US contexts.
• Excellent written and verbal communication skills in English (additional languages a plus).
• Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and virtual collaboration tools (e.g., Slack, Asana, Trello).
• Strong organizational skills, attention to detail, and ability to prioritize and multitask under pressure.
• Demonstrated ability to handle confidential information
• Experience building trusted relationships with diverse stakeholders across sectors and geographies.
• Ability to work independently, manage multiple priorities, and adapt in a dynamic environment.
• Experience working across cultures and time zones; adaptable and culturally sensitive.

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