Executive Assistant at Conservation International

• Assist executives on all administrative matters.
• Screen incoming correspondence, calls, and requests, and determine priority and appropriate disposition. Ensure that critical and sensitive information flows to executives in a timely manner. Develop appropriate follow-up procedures.
• Responsible for electronic calendar management, requiring interaction with both internal and external executives/their assistants as well as consultants, partners, and donors to coordinate a variety of complex executive meetings.
• Manage executives' business and travel calendars. Coordinate activities with others as appropriate.
• Act as the point of contact person for various partners; work in liaison with other EAs to respond to cross-cutting inquiries while observing appropriate protocols.
• Act as a liaison with other departments and others within and outside of CI.
• Prepare correspondence, memos, presentations, and other communications material.
• Develop effective follow-up mechanisms with management to ensure action points are documented and completed with reminders where necessary.
• Prepare payment requests, travel reimbursements, and other related financial transactions.
• Maintain administrative files.
• Mentor and support other Personal Assistants, where relevant.
• Provide additional administrative or operational support as directed
• Other duties as assigned by the supervisor.

• Does not directly supervise staff but assists peers and helps direct the work of interns, temporary employees, contractors, or volunteers.
• Can initiate payment requests or similar transactions as directly approved by the supervisor.

• Guidance on flexible work arrangements will be shared during the interview process.

• Bachelor's degree equivalent combination of education and experience in Business Management/Administration or a relevant field.
• 4 to 6 years of relevant experience.
• Solid knowledge of Windows and MS applications: Excel, Word, PowerPoint, and Outlook.
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Ability to self-motivate and self-direct.
• Positive attitude and strong orientation toward teamwork.
• Excellent written and verbal communication skills.
• Ability to write reports.
• Demonstrate high levels of integrity and professionalism.
• Passion for environmental conservation.

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