Remote Executive Assistant at CDL Human Resource

• The Executive Assistant will be a key partner in managing daily operations, including scheduling, email management, invoice processing, and administrative coordination.He/She should be proactive in anticipating needs, detail-oriented in execution, and motivated to identify ways to take tasks off the Marketing VP's plate.
• This role is ideal for someone who is highly organized, thrives on task management, and is eager to learn and grow in marketing operations, creative development, or campaign management.

• Scheduling & Calendar Management
• Manage and coordinate the Marketing VP’s calendar, ensuring efficient scheduling of meetings, appointments, and events.
• Proactively identify and resolve scheduling conflicts.
• Coordinate video production days and travel.
• Email Management
• Monitor and manage the VP’s inbox, flagging priority messages and drafting responses.
• Ensure timely follow-ups and organize communications for efficiency.
• Invoice & Expense Management
• Enter and track invoices, ensuring accuracy and timely processing.
• Assist with expense reporting and budget tracking for the marketing team.
• Administrative Support
• Provide general administrative support, including tracking and following up on action items.
• Organize and maintain digital files and documents.
• Assist with tasks such as gift card coordination and corporate onboarding.
• Proactive Task Management
• Anticipate team and executive needs, proactively solving problems before they arise.
• Take initiative in removing tasks from the VP’s workload.
• Support operational efficiency, including QA testing of funnels and other processes.
• Growth & Development Opportunities
• Collaborate with the marketing team on special projects.
• Explore growth areas in marketing operations, creative development, campaign management, and AI tool adoption.
• Contribute ideas to improve workflows, reporting, and automation.

• Proactive Mindset: Strong initiative with the ability to anticipate needs and independently add value.
• Organizational Excellence: Exceptional attention to detail; able to manage multiple tasks and priorities simultaneously.
• Communication Skills: Strong written and verbal communication; able to draft professional correspondence.
• Tech-Savvy: Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), project management tools (Asana), and communication platforms (Zoom).
• Availability: Minimum 4-hour overlap with 10 AM–6 PM MT.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion.

• Familiarity with marketing tools and platforms (Braze, Canva, Adobe Creative Suite).
• Experience or interest in creative tasks such as graphic design, copywriting, or video editing.
• Knowledge of marketing operations, workflows, reporting, or automation tools (Zapier, Airtable).
• Experience with event coordination (virtual or in-person).
• Interest in experimenting with AI tools for marketing and operations.

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