Bookkeeper

• Review auto-generated invoices (via accounting and ecommerce systems) for accuracy
• Send invoices to customers and ensure they are properly recorded
• Monitor aging reports and follow up on overdue invoices
• Communicate with customers via email (and occasionally phone) regarding billing questions and payments

• Log in to supplier portals and retrieve statements/invoices
• Process payments through company payment platforms (e.g., bill pay/credit card tools)
• Match bills and payments within the bill pay platform and accounting system
• Communicate with suppliers via email/phone to resolve billing discrepancies and update payment information

• Prepare and post journal entries in the accounting system
• Reconcile key accounts as part of the month-end close (e.g., bank, credit card, AP/AR)
• Help calculate and update key P&L and balance sheet line items using established methodologies
• Assist in ensuring that monthly financials accurately reflect the business (US GAAP-focused)

• Perform structured data entry tasks for key partners/customers (e.g., loading product or order data into external systems)
• Maintain and update internal spreadsheets, trackers, and databases
• Support ad hoc operational tasks related to finance and inventory/fulfillment data

• 3+ years of hands-on bookkeeping or accounting support experience
• Strong working knowledge of US GAAP for small businesses
• Demonstrated experience using QuickBooks for another business (or very similar accounting software with a willingness to transition quickly)
• Advanced proficiency with Microsoft Excel and/or Google Sheets (e.g., lookups, pivot tables, data validation)
• Experience with bill pay platforms and/or corporate card systems (e.g., Ramp, Brex, Bill.com or similar)
• Comfortable communicating with suppliers and customers via email and phone about invoices and payments
• Professional written and verbal English communication skills

• Experience with Airtable or similar database/spreadsheet tools
• Experience working with e-commerce and/or consumer brands
• Familiarity with platforms that integrate with accounting systems (e.g., Shopify to QuickBooks or similar)
• Background in remote work environments across multiple time zones

• Highly organized, detail-oriented, and reliable; low error rate in financial data
• High degree of ownership and accountability for assigned tasks
• Able to work independently with minimal supervision once ramped
• Strong communicator who is collaborative and responsive
• Process-oriented but also comfortable with improving and redesigning workflows
• Curious and proactive about testing new tools (especially AI-enabled tools) to improve efficiency and accuracy
• Comfortable in a fast-paced, evolving environment and open to feedback and iteration

• Accounting: QuickBooks (required)
• Spreadsheets: Excel and/or Google Sheets (required)
• Databases/No-Code: Airtable (nice to have)
• Bill Pay / Cards: Ramp or similar platforms (nice to have)
• E-commerce and integrations: Shopify / related integrations (nice to have)

Activate Talent