Front Office & Travel Assistant at Center for Strategy and Management Ltd
- Kenya
- KSh 60,000-65,000 per month
- Contract
- Full-time
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- Company:
- Location: Kenya
- State:
- Job type: Contract
- Job category:
- Answering telephone calls, as well as screening and forwarding calls.
- Scheduling and confirming appointments, meetings, and events.
- Welcoming and assisting visitors in a friendly and professional manner.
- Monitoring office supplies and ordering replacements.
- Keeping the reception area tidy and observing professional etiquette.
- Performing other administrative tasks, if required.
- Arrange all aspects of business travel for staff, including flights, accommodations, and ground transportation.
- Coordinate travel itineraries, ensuring seamless connections and adherence to schedules for multiple destinations.
- Negotiate with service providers such as hotels and car rental companies to secure the best rates and amenities for staff.
- Process travel-related documents, including visas, passports, and travel insurance, ensuring all legal requirements are met for international travel.
- Handle special requests and accommodations for staff, such as dietary restrictions, accessibility needs
- Manage and reconcile travel expenses and budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- Follow up payment of travel related expenses by Accountants
- Assist in emergency situations or last-minute changes, offering solutions and alternatives to ensure staff satisfaction and travel continuity.
- Bachelor's Degree in Business Administration, Travel, Tourism, Hospitality or related field in addition to Professional Certification in Travel and Tourism or related field.
- 3-5 years of experience in a similar role.
- Knowledge of international travel regulations and requirements.
- Familiarity with travel management systems and tools.
- Exceptional ability to create a welcoming environment.
- Ability to observe business etiquette and maintain a professional appearance.
- Proficiency in appointments scheduling and call forwarding systems
- Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook
- Working knowledge of printers, copiers, scanners, and fax machines.
- Excellent interpersonal and communication skills.
- Planning and organizing abilities
- Ability to work with different groups of people
- Multitasking abilities
- Efficient time management skills
Jobs in Kenya