Data Entry Specialist

• Enter and update records into CRMs, databases, or spreadsheets (Salesforce, HubSpot, Airtable, Excel, or Google Sheets).
• Validate accuracy by cross-referencing source documents (invoices, contracts, customer information, HR files).
• Correct errors, duplicates, and incomplete records.

• Clean and standardize datasets using tools such as Excel filters, pivot tables, and formulas.
• Apply consistent formatting, naming conventions, and categorization.
• Perform weekly data audits to ensure quality.

• Organize digital records into logical, searchable structures (SharePoint, Google Drive, Dropbox).
• Ensure all files are version-controlled and retrievable for audit or compliance.

• Generate daily/weekly reports (transaction volumes, status updates, audit logs).
• Support finance with AR/AP data entry, sales teams with lead/contact updates, and HR with employee data.

• Maintain strict confidentiality of sensitive data (financial, personal, or client-related).
• Ensure adherence to data privacy regulations (GDPR, HIPAA, CCPA depending on industry).

• Identify recurring data issues and propose solutions (automation, improved forms, new templates).
• Collaborate with supervisors to improve efficiency and reduce errors.

• Meticulous attention to detail — catching errors others miss.
• High typing speed and accuracy.
• Comfortable with repetitive but mission-critical work.
• Organized, dependable, and accountable for data integrity.

• 1–2 years data entry or clerical experience.
• Proficiency with Excel/Google Sheets (sorting, filtering, pivot tables, formulas).
• Familiarity with CRMs (Salesforce, HubSpot) or database tools (Airtable, Access).
• Strong typing accuracy and speed.

• Experience supporting high-volume environments (e-commerce, finance, healthcare, logistics).
• Exposure to data cleaning tools or scripts (basic SQL, Google Apps Script).
• Familiarity with compliance-heavy industries (healthcare, finance).

• Input new records into CRMs or accounting systems, ensuring all required fields are complete and accurate.
• Audit and clean data by correcting duplicates, filling in missing information, and standardizing formats.
• Cross-check entries against source documents (receipts, invoices, contracts, employee records).
• Generate and share reports with supervisors or department leads so they have up-to-date data.
• Maintain digital records in shared drives, ensuring documents are properly named, versioned, and stored.
• Support other teams by entering ad hoc requests (e.g., updating customer info, logging financial transactions, uploading HR files).

• Typing speed and accuracy ≥ 98%.
• Error rate < 1% in audited records.
• All records entered and updated within SLA (same day/next day).
• Reports delivered accurately and on schedule.
• Clean, organized datasets consistently maintained.

• Video Interview with Pavago Recruiter
• Practical Task (e.g., complete a timed data-entry test with error-checking exercise)
• Client Interview
• Offer & Background Verification

Pavago