Executive Assistant at African Institute for Development Policy (AFIDEP)

African Institute for Development Policy View all jobs

  • Nairobi
  • Permanent
  • Full-time
  • 8 days ago
  • Apply easily
The Executive Assistant will manage executive priorities, coordinate high-level engagements, support governance and senior management processes, and ensure timely flow of information across the organisation.Key Responsibilities
  • Strategically manage the Executive Director’s schedule, correspondence, meetings, and travel to optimise time and institutional priorities.
  • Act as a central coordination point for the Executive Director’s Office, ensuring follow-through on delegated actions and strategic commitments.
  • Prepare, review, and manage confidential briefs, reports, presentations, and correspondence for the Executive Director.
  • Coordinate Senior Management Team (SMT) meetings, including agenda setting, documentation, minute-taking, and tracking of strategic action points.
  • Provide governance support to the Board of Directors, including coordination of meetings, documentation, minutes, and follow-up on action points.
  • Support the Executive Director’s internal and external engagements through high-quality communications and briefing materials.
  • Support the Resource Mobilization Manager in coordinating resource mobilization efforts
  • Maintain robust information management systems for executive and governance records.
  • Uphold the highest standards of confidentiality, professionalism, and stakeholder management.
  • Provide limited office and administrative support as required to ensure seamless executive operations.
Qualifications and Experience
  • Master’s degree in Business Administration, Communications, Strategic Management, Project Management, or a related field.
  • At least five (5) years’ experience supporting senior executives in complex, fast-paced environments.
  • Strong strategic coordination, writing, reporting, and organisational skills.
  • Excellent judgment, time management, communication, and travel coordination skills.
  • Proven ability to manage competing priorities and anticipate executive needs.
  • Experience working in multicultural and multi-stakeholder environments.
Method of ApplicationInterested candidates should submit a motivation letter and detailed CV (including three referees) to recruitment@afidep.org by 17 April 2026, quoting “Executive Assistant” in the subject line.

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