Admin and Human Resource Officer at Kenya ICT Action Network (KICTANet)

Kenya ICT Action Network (KICTANet)

  • Kenya
  • Permanent
  • Full-time
  • 1 month ago
At KICTANet we strive to ensure that policy making in the ICT sector adopts an open, accessible, human rights based approach that is characterized by multi-stakeholder participation. In order for policy and law making to be inclusive, the processes must be open and accessible to all stakeholders, include a diverse representation of stakeholders, be collaborative, consensus driven, evidence-based and lastly transparent and accountable. This is buttressed by Article 10 of the Constitution which requires public participation in policy and decision-making processes.Admin and Human Resource OfficerWe are seeking a proactive and detail-oriented Admin & HR Officer to ensure seamless day-to-day operations across our Nairobi office and to support the full employee lifecycle. You will manage procurement, office administration, finance liaison, and key HR functions-from recruitment through to performance management and compliance with Kenyan labour laws.Key ResponsibilitiesOffice Administration & Records Management
  • Organise internal and external meetings, events, exhibitions, including venue booking, catering, audio-visual support, payments, and reconciliation.
  • Maintain and archive official documents: donor/grant agreements, sub-grants, MOUs, partnership contracts, hosting agreements, etc.
  • Record-keep staff contracts, consultant and intern agreements; monitor renewal/expiry dates and ensure compliance with policy and labour regulations.
  • Capture and circulate meeting minutes; implement a robust filing system (both digital and paper).
Procurement & Logistics
  • Source quotations and coordinate procurement of goods/services (e.g., travel, accommodation, event venues, photography, video, stationery, IT equipment).
  • Arrange hotel bookings, flight tickets, ground transport, and visas for staff and guests.
  • Manage vendor relationships, process purchase orders, and ensure timely delivery and payment.
Finance & Petty Cash Management
  • Collaborate with Finance to manage the office petty cash float, process petty cash requests, and reconcile expenditures.
  • Follow up on supplier invoices and ensure timely payment.
  • Assist with basic banking tasks and expense reporting.
Human Resources Administration
  • Coordinate end-to-end recruitment: draft job ads, screen CVs, schedule interviews, conduct reference checks, and onboard new hires (e.g., orientation, IT setup, induction schedules).
  • Administer compensation and benefits processes, ensuring accuracy and confidentiality.
  • Support performance management cycles: set up appraisal schedules, track goal-setting, and compile performance data.
  • Facilitate staff welfare and engagement initiatives (team events, wellbeing check-ins).
  • Draft, review, and update HR policies in line with Kenyan labour law and organisational best practice.
  • Maintain HR database/HRIS with up-to-date employee records.
Communications & Reporting
  • Monitor and manage the general office email account; redirect queries to relevant teams.
  • Produce and submit monthly reports on administrative and HR metrics (e.g., vacancies filled, contracts managed, procurement spend, training sessions delivered).
  • Provide ad-hoc logistical and administrative support across teams and projects.
Collaboration & Continuous Improvement
  • Work closely with Admin Lead and programme teams to ensure coordinated implementation of organisational activities.
  • Identify process bottlenecks and recommend improvements to enhance efficiency and compliance.
  • Undertake any other duties as assigned to meet organisational needs.
Essential Qualifications & Experience
  • Bachelor's degree in Business Administration, Human Resources, Public Administration, or related field.
  • Minimum of 3 years' proven experience in office administration and HR functions, preferably within an NGO or donor-funded environment.
  • Solid understanding of Kenyan labour laws and HR best practices.
  • Experience managing procurement processes and vendor relationships.
Don't Keep Share!:

Jobs in Kenya