Team Assistant

BBC

  • Nairobi
  • Permanent
  • Full-time
  • 22 hours ago
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  • Provide comprehensive administrative and operational assistance to team using discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
  • Organise key team meetings including coordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions.
  • Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management assistance to team to help ensure that they use their time effectively.
  • Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
  • Prepare documents, presentations and other materials to a clear brief, using established formats and standard software.
  • Follow set ordering procedures to ensure adequate routine supplies/resources are available to meet office/work unit requirements.
  • Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.
YOUR SKILLS AND EXPERIENCEESSENTIAL CRITERIA:
  • Experience in providing administration assistance in an international organisation.
  • Effective communication skills with the ability to work well with stakeholders at all levels.
  • Demonstrable skills in confidential data handling, understanding of Data protection Act.
  • Strong attention to detail, respecting the need for privacy of staff sensitive information
  • Organised with the ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
  • Proficient computer skills with strong experience of office software packages (i.e. Word, Excel and PowerPoint.).
  • Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary.
DESIRED BUT NOT REQUIRED:
  • Media sector experience.
  • Relevant business administration qualification.
If you can bring some of these skills and experience, along with transferable strengths, we'd love to hear from you and encourage you to apply.DisclaimerThis job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.For any general queries, please contact:Information at a GlanceThis is your BBCAt the BBC you can create and innovate in an inclusive environment while contributing to some of the world’s best loved content, and the BBC’s mission to inform, educate and entertain.Life at BBCHere you will benefit from:
  • Fair pay and flexible benefits specific to your location and contract type.
  • Excellent career and professional development.
  • Support in your working life.
  • A values-based organisation where the way we do things is important as what we do.
You belongWe have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.Find out more about diversity, inclusion and belonging in our strategy below.APPLY NOWStartPlease wait...#BBCPUBLICSERVICEBBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.×Cookie Consent ManagerWhen you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies. Because we respect your right to privacy, you can choose not to allow some types of cookies. However, blocking some types of cookies may impact your experience of the site and the services we are able to offer.Required CookiesThese cookies are required to use this website and can't be turned off.Show More DetailsRequired Cookies Provider Description Enabled
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