Procurement & Logistics Assistant

• Prepare and issue Requests for Quotations (RFQs), support the evaluation of bids, and assist in vendor selection.
• Maintain accurate procurement records and ensure proper documentation for audit readiness.
• Monitor supplier performance and maintain an updated vendor database.

• Coordinate logistics for field activities, workshops, and program events.
• Manage travel arrangements for staff and consultants, including transportation and accommodation.
• Support inventory management and ensure accountability for program assets.
• Liaise with service providers to ensure timely delivery of goods and services.
• Provide day-to-day operational and logistical support to program staff.

• Assist with field-based program activities, coordinating with staff and partners to ensure effective implementation.
• Support the planning and organization of events, trainings, and meetings.
• Ensure timely communication and updates are shared within the program team.
• Promote and uphold the principles, values, and objectives of the program.
• Perform other duties as assigned by the Program Manager.

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 2–3 years’ experience in procurement and logistics, preferably within an NGO, international organization, or donor-funded project.
• Strong knowledge of procurement procedures, vendor management, and compliance with donor regulations.
• Proven experience in coordinating logistics for events, workshops, and field activities.
• Familiarity with inventory management and accountability of program assets.
• Excellent organizational and time management skills, with the ability to manage multiple priorities effectively.
• Strong interpersonal and communication skills, with the ability to collaborate across teams and with external partners.
• Proficiency in Microsoft Office applications; experience with procurement or ERP systems is an added advantage.
• High level of integrity, attention to detail, and commitment to compliance and transparency.
• Ability to work under pressure, adapt to changing priorities, and support field-based operations when required.

• Integrity and honesty: Is widely trusted; seen as a direct, truthful individual; presents truthful information appropriately and helpfully; keeps confidences; admits mistakes; does not misrepresent himself or herself for personal gain.
• Team Work/ Relationships: Works co-operatively and flexibly with other members of the team with a full understanding of the role to be played as a team member and/or leader, to achieve a common goal. Ability to build and maintain effective relationships and networks.
• Learning attitude: Proactively takes advantage of opportunities to learn. Actively identifies new areas for learning; applies and shares new knowledge and skills appropriately.
• Diversity/Inclusiveness: Demonstrates an understanding and appreciation for diversity and supports diversity efforts. Interacts effectively and inclusively with people of all races, cultures, ethnicities, backgrounds, religions, ages, and genders.
• Communication: Expresses ideas effectively in individual and group situations. Listens effectively; shares information, ideas, and arguments; adjusts terminology, language, and communication modes to the needs of the audience; ensures accurate understanding; acts in a way that facilitates open exchange of ideas and information; uses appropriate non-verbal communication.
• Decision making/Problem Solving: Is able to analyse situations, diagnose problems, identify the key issues, establish and evaluate alternative courses of action, and produce a logical, practical, and acceptable solution. Can make effective decisions on a day-to-day basis, taking ownership of decisions, demonstrating sound judgement in escalating issues where necessary.
• Results-Oriented/ High Quality Deliverables: Stays focused on the efforts necessary to achieve quality results consistent with programmatic or departmental goals. Demonstrates the ability to achieve effective results; works persistently to overcome obstacles to goal achievement. Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; and accurately checking processes and tasks.
• Planning & Time Management: Establishes a course of action for self and/or others to accomplish a specific goal. Effectively plans, schedules, prioritizes, and controls activities; identifies, integrates, and orchestrates resources (people, material, information, budget, and/or time) to accomplish goals. Prioritizes work according to the program or department’s goals, not just own job responsibilities; manages own time effectively.
• Business Acumen: The ability to use information, ask the right questions, and make decisions that make an impact on the overall business performance.

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