Records Management Assistant - 3 Positions at Madison Group Limited

Madison Group View all jobs

  • Nairobi
  • Permanent
  • Full-time
  • 3 days ago
  • Apply easily
Overall ResponsibilityThe Record Management Assistant will be responsible for timely and accurate processing of documents into the EDMS-ECM software. The role supports document the imaging project at the records management office while ensuring adherence to internal controls, turnaround time (TAT) and statutory compliance.Key Responsibilities
  • Collect retrieved files on daily basis as requested by the users or as assigned by your supervisor.
  • Dismantle the files as per the given guidelines.
  • Scan and upload the documents to the given folders in the EDMS per section.
  • Reassemble the scanned files and feed them into their respective archive’s boxes.
  • Label the scanned files clearly with the accurate scan date.
  • Review the scanned documents for quality checks within the system.
  • Keep an updated inventory within the provided computer.
  • Re-shelve the active scanned files.
  • Ensure archive files are returned to their respective boxes of origin without mixing with files from different boxes.
  • Assisting in preparation of records to archives and in receiving retrieved files from the archives.
Academic and Professional Qualifications required
  • Degree in Records Management or a related relevant field.
  • One-year experience working in a busy digitization environment.
Key Competencies
  • Excellent communication and interpersonal skills.
  • Proven ability to meet deadlines and work under pressure.
  • Keen to details.
  • A team player.
Method of ApplicationCandidates with the required qualifications, experience, and competencies who wish to apply for the above position are required to forward their applications with their CVs, copies of relevant certificates, and details of current remuneration to the Human Resources Manager at hr_recruitment@madison.co.ke not later than 22nd April 2026.

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