Accounts Assistant at Moi Educational Centre & High School

• Prepare and issue invoices for school fees, transport, and other services.
• Record and receipt payments made by parents, students, and other stakeholders.
• Maintain accurate and up-to-date fee registers and debtor ledgers.
• Reconcile receipts and deposits with bank statements to ensure all collections are accounted for.
• Support communication with parents and guardians regarding fee balances, receipts, and payment schedules.
• Maintain proper documentation for all collections and follow up on overdue payments as guided by the Finance Manager.

• Receive, verify, and process supplier invoices in line with LPOs, delivery notes, and contract terms.
• Prepare supplier payment vouchers and ensure payments are made within approved timelines.
• Maintain an updated supplier ledger and ensure all payables are properly authorized and supported by documentation.
• Support the Finance Manager in preparing schedules for statutory deductions (PAYE, NHIF, NSSF, and VAT).
• Reconcile supplier statements and address discrepancies in coordination with vendors.

• Manage petty cash operations, ensuring accurate recording, approval, and replenishment of float.
• Conduct periodic petty cash reconciliations and prepare summary reports for review.
• Ensure timely banking of all collected revenues and maintain bank deposit slips and reconciliations.

• Prepare monthly bank reconciliations for all school accounts.
• Reconcile debtors, creditors, and control accounts to maintain accurate financial records.
• Assist in generating periodic financial reports and schedules for management review and audits.

• Ensure all accounting transactions comply with MEC financial policies and Kenyan statutory requirements.
• Support both internal and external audits by preparing documentation and responding to queries.
• Maintain orderly filing of all financial documents for easy retrieval and reference.

• Provide courteous and professional support to staff, suppliers, and parents on finance- related queries.
• Collaborate with administrative, academic, and operations departments to ensure smooth financial coordination across functions.

• Minimum KCSE Grade C (Plain) or equivalent with passes in English and Mathematics.
• Diploma in Accounting, Finance, Supply Chain Management or Business Administration (Bachelor's degree is an added advantage).
• CPA Part II (Section 4) or higher, certified by KASNEB.
• Training or certification in computerized accounting systems (QuickBooks, Sage, or Pastel) is desirable.
• At least 2 years of progressive experience in accounting or finance, preferably within a school, NGO, or service-oriented institution.
• Demonstrated experience in both accounts receivable and accounts payable functions.
• Experience in preparing reconciliations, processing payments, and maintaining financial records.

• Sound understanding of double-entry accounting, ledger management, and reconciliations.
• Familiarity with Kenyan tax and statutory regulations (PAYE, NHIF, NSSF, VAT).
• Knowledge of audit requirements and internal control systems.
• High numerical accuracy and analytical skills.
• Competence in QuickBooks, Sage, or Pastel accounting systems.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial data responsibly.
• Capacity to multitask and meet tight deadlines with minimal supervision.
• Ability to identify and correct financial discrepancies promptly.
• Team player with a collaborative mindset and strong customer service orientation.
• Upholds ethical and transparent financial practices.
• Ensures accuracy in all transactions and reports.
• Works harmoniously with colleagues and departments.
• Delivers consistent, high-quality outputs within deadlines.
• Embraces change in systems, processes, and technologies.

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