Manager - Procurement at The Science for Africa Foundation

• Lead the development and implementation of a procurement strategy that aligns with the Foundation's strategic objectives and deliver value to the organisation.
• Interpret and respond to operational procurement needs to ensure timely, cost-effective, and high-quality support to programmes and professional services departments.
• Ensure procurement decisions adhere to value-for-money principles (efficiency, effectiveness, equity, and economy) and the SFA Foundation's Code of Ethics.
• Coordinate annual procurement planning, consolidating department inputs and monitoring implementation throughout the year.
• Advises executive, line management and programme teams on strategic sourcing of goods and services.
• Ensure that SFA Foundation procurement management meets international standards and complies with relevant regulations.

• Oversee end-to-end procurement and inventory processes using professional standards and ethical practices.
• Ensure all procurement activities comply with SFA Foundation's procurement policy, funder regulations, and applicable laws.
• Lead the development, review, and implementation of procurement policies, SOPs, and workflows.
• Identify and recommend policy amendments in line with the SFA Foundation and funder changes.
• Monitor policy adherence, implement internal controls, and support audit readiness.

• Lead all tender and sourcing processes, including preparation, advertising, evaluation, negotiation and supplier debriefing, ensuring fairness and transparency.
• Develop and implement cost-effective sourcing strategies and maintain a robust, up-to-date supplier database through equitable, open, and ethical prequalification processes.
• Oversee vendor identification, registration, performance review and supplier relationship management frameworks to strengthen strategic partnerships and ensure service level expectations are met.
• Conduct market analysis to benchmark supplier costs and secure value for money on all purchases.
• Conduct market analyses to benchmark supply costs and secure value for money on all purchases.
• Address and resolve supplier and user issues to support effective and efficient service delivery.
• Implement risk-based procure-to-pay systems meeting international standards, such as three-way matching.

• Manage the full lifecycle of contracts, including drafting, negotiation, execution, renewal, and close-out.
• Ensure contracts align with the SFA Foundation’s policies, legal standards, and risk management practices.
• Maintain an updated contract tracker and monitor deliverables and deadlines.
• Ensure an effective and efficient procurement requisition process, with adequate supporting documentation.

• Assess, evaluate and maintain a procurement risk register and implement mitigation measures.
• Ensure segregation of duties and compliance with SFA Foundation’s Approval Framework.
• Support internal and external audits, implement audit recommendations and promote audit readiness. Ensure timely and effective implementation of corrective and preventive action.
• Ensure adherence to quality assurance mechanisms and compliance with organisational policies and standards, including the creation of effective governance structures to enhance integrity, transparency, openness, and fairness in SFA Foundation procurement processes.
• Ensure that SFA Foundation procurement strategy and practices adhere to good corporate governance standards, including global sustainability initiatives.

• Lead, coach and mentor the procurement team and key staff engaged in procurement activities within SFA Foundation,
• Assign duties as per key procurement departmental objectives and performance indicators, develop performance initiatives and conduct performance reviews.
• Lead internal training, policy interpretation, and sensitisation sessions within staff and SFA Foundation grantees.
• Ensure adequate internal procurement capacity exists within the SFA Foundation to support the delivery of its programmes, compliance and operational requirements.

• Ensure adequate procurement systems exist to support efficient procurement and supply activities within the SFA Foundation.
• Champion business process automation and adoption of digital procurement systems to enhance efficiency, transparency, and reporting.
• Ensure proper filing of procurement documentation in the SFA Foundation Document Management System (DMS).
• Prepare quarterly and ad hoc procurement reports with strategic insights for Executive Management and contribute to organisational reports submitted to the Board.

• In consultation with the Chief Financial Officer (CFO) and Chief Operating Officer (COO), ensure asset disposal processes are in line with policies and regulations.

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• A master's degree in Procurement, Supply Chain Management, Finance, Economics and/or other related fields is an added advantage.

• Holders of CPSP-K certification (Certified Procurement and Supplies Professional - Kenya) and valid registration with the Kenya Institute of Supplies Management (KISM), or internationally recognised qualifications such as MCIPS (Member of the Chartered Institute of Procurement and Supply) or CPSM (Certified Professional in Supply Management).

• Minimum of 7 years' experience in procurement, with at least 5 years in a managerial role.
• Strong understanding of procurement law, compliance, and ERP systems.

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