Executive Assistant

• Provide high-level administrative and operational support across multiple business entities
• Manage complex calendars, including syncing and coordinating multiple calendars
• Implement and manage scheduling automation and scheduling assistant tools
• Support both professional and occasional personal tasks as needed
• Act as a trusted partner who can keep pace with rapid decision-making

• Attend meetings, take clear, structured notes, and capture decisions and action items
• Proactively follow up on tasks, deadlines, and commitments after meetings
• Track priorities and ensure nothing falls through the cracks

• Work confidently across a modern tech stack, including:

• Microsoft Office Suite
• Calendar and scheduling tools
• HubSpot
• OneNote
• Adobe (for document handling and organization)
• Password vault tools
• Learn and support internal platforms (e.g., BrightCage, Ignite, Bloom Growth, EOS tools)
• Use AI tools such as ChatGPT and Gemini to improve efficiency, documentation, and analysis

• Support basic data analysis, reporting, and information synthesis
• Organize and maintain executive documentation and knowledge systems
• Ensure information is current, accurate, and accessible

• Handle sensitive information with absolute discretion
• Maintain strong security practices, including password management
• Operate with a high level of accountability — this role supports leaders who cannot afford execution failure

• Proven experience as a Executive Assistant or equivalent high-level support role
• Exceptional organizational and follow-through skills
• Ability to operate in a high-speed, low-detail environment
• Strong written and verbal communication skills
• Comfortable working independently and making judgment calls within scope
• Tech-savvy and confident learning new systems quickly
• Ability to take ownership and perform under pressure

• Experience supporting executives across multiple businesses or entities
• Familiarity with EOS, Bloom Growth, or similar operating systems
• Experience using CRM tools (HubSpot or similar)
• Comfort working with AI tools for productivity and analysis

Remote Raven