Inventory and Sales Operations Officer at Summit Recruitment and Search

Kenya
Permanent
Full-time

1 month ago

Summit Recruitment & Search was established in 2009 to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rw…Inventory and Sales Operations OfficerThis role is essential to ensure smooth internal operations by managing inventory, coordinating sales and deliveries, overseeing financial transactions, and maintaining accurate client data. The ideal candidate will serve as the key liaison between the sales team, warehouse, and management, driving operational efficiency and customer satisfaction.Key Responsibilities:

Prepare and distribute daily inventory status reports and weekly order forecasts to prevent stockouts and optimize inventory levels.
Conduct monthly and quarterly stock counts and reconcile physical stock against system records to ensure accuracy.
Schedule and coordinate client deliveries by liaising between the Sales Team and Warehouse to ensure timely and policy-compliant dispatches.
Enforce credit policies by ensuring goods are not released without payment or formal credit approval.
Process card and cash payments accurately and ensure timely banking and reconciliation of all collections.
Maintain updated, well-organized client files (physical and digital) with complete records of transactions, approvals, and communications.
Support internal reviews and audits by ensuring client and transaction records are accurate and quickly retrievable.

Key Qualifications:

Bachelor's degree in Business Administration, Supply Chain, Logistics, or a related field.
At least 5 years in inventory, operations support, or sales coordination, preferably in a retail or import environment with financial handling exposure.
Proficiency in Microsoft Excel and familiarity with inventory or ERP systems.
High accuracy in data entry, reconciliation, and transaction processing.
Strong interpersonal skills and the ability to multitask effectively across departments and with clients.

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