EXECUTIVE ASSISTANT

Q-Sourcing

Nairobi
Permanent
Full-time

14 days ago

WHO WE ARE: Q-SOURCING SERVETECOur Vision: To be the regional management solutions provider of choiceOur Mission: To provide seamless client responsive management solutions and to develop innovative solutions for 100s of organisations across the region.Core Values:INTEGRITY - Deliver what we promise.EXCELLENCE - Exceeding expectations.EMPATHY - We care.TEAMWORK - Collective responsibility.INNOVATION - Newness that delivers impact.1) IDENTIFYING INFORMATIONJob Title: Executive Assistant to the Group Chief Executive OfficerLocation: GroupDepartment: Group CEO’s OfficeJob Level:Date Prepared: 2nd March 20262) ORGANISATIONAL STRUCTUREThis position reports to (Title):Group Chief Executive OfficerReports of this position may include (Title/ s):N/A3) JOB PURPOSE· The Executive Assistant supports the Group CEO in coordinating and driving execution of key priorities across the Group. The role represents the Group CEO in selected high-level engagements, aligns cross-functional activities, and ensures accountability, progress, and timely delivery of strategic initiatives.4) KEY JOB FUNCTIONS (Main activities undertaken by the jobholder and reflective of the most important features of the job)1. Executive Representation & Stakeholder Engagement· Represent the GCEO in selected internal and external meetings, ensuring effective follow-through· Engage with Group leadership to maintain alignment on priorities and deliverables· Build and sustain strong relationships with senior stakeholders, clients, and partners· Act as a link between the GCEO and the business, ensuring clarity in direction and expectations2. Strategic Execution & Coordination· Drive execution of GCEO and Group priorities across functions and geographies· Provide administrative and coordination support on GCEO-led special projects.· Track key initiatives and ensure timely progress and delivery· Coordinate cross-functional efforts and resolve bottlenecks· Maintain visibility on progress and escalate risks where necessary3. Decision Support & Thought Partnership· Act as a trusted thought partner to the GCEO· Prepare high-quality briefing materials, presentations, and meeting insights· Provide structured input to support clarity and direction on key matters4. Governance, Accountability & Follow-through· Drive discipline in execution across leadership teams· Track commitments from meetings and ensure closure and accountability5. Executive Office Coordination· Manage high-level communication and scheduling aligned to business priorities· Provide Board & Committee Support· Prepare executive-level presentations for leadership, clients, and Board engagements· Travel & Logistics Management· Identify opportunities for improving processes and systemsOther:Perform other job-related duties as assigned by the Line Manager.5) MEASURES OF SUCCESS· Effective execution of GCEO priorities across the Group· Strong alignment and coordination across leadership teams· Improved accountability and follow-through on key initiatives· High-quality representation of the GCEO in strategic engagements· Timely delivery of cross-functional projects6) EXPERIENCE/ SKILLS & COMPETENCIES/ LICENCES & CERTIFICATIONS/ EDUCATION REQUIRED: (Minimum level of experience, skills and competencies, licences & certifications and education required to perform effectively in the role)Education:

Bachelor’s degree in Business administration, Communication, or related field.

Additional certification in Executive Support or Project Management is an advantage

Experience

Minimum of 5–7 years of experience supporting C-level executives in a fast-paced, complex environment.

Prior experience supporting board-level processes and committees is required.

Experience working with multi country stakeholders or in a multi-entity group is preferred.

Skills and Competencies:o Business & Strategic Thinkingo Strong understanding of how organizations operate and deliver valueo Tech-savvy with experience in MS Office, Teams, and digital board/meeting tools.o High attention to detailo Proactive, solutions-oriented, and comfortable with ambiguity.o Ability to connect priorities to execution excellenceo Strong project coordination and follow-througho Strong interpersonal skills, confident to engage and influence senior executives, board members, and partners.o Ability to represent the GCEO with credibility and professionalismo Clear, structured, and impactful communication skillso Ability to synthesize information into actionable insightso High level of discretion, confidentiality and professionalismo Strong decision-making capability7) OTHER COMMENTS (If any)The role requires someone who;· operates with a leadership mindset, not a support mindset,· can step into complex environments and drive clarity and action,· Is comfortable engaging senior leaders and holding them accountable,· moves seamlessly from discussion to execution,· Brings structure, discipline, and momentum into the GCEO’s office8) SIGNATURESRequirements

Bachelor’s degree in Business administration, Communication, or related field.

Additional certification in Executive Support or Project Management is an advantage

Experience

Minimum of 5–7 years of experience supporting C-level executives in a fast-paced, complex environment.

Prior experience supporting board-level processes and committees is required.

Experience working with multi country stakeholders or in a multi-entity group is preferred.

Q-Sourcing

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