Principal Compliance Officer Job PPRA

• Supervise, mentor, coach and train other compliance officers in the department in the performance of their duties and responsibilities;
• Supervise day to day administrative and operational affairs of the department at the tactical level in compliance with relevant policies, regulatory and statutory requirements;
• Promote compliance with regulatory and statutory requirements within the department;
• Facilitate the execution of the Authority's strategic goals and corporate plans by the department;
• Supervise implementation of departmental budget, work plan, procurement plans;
• Appraise departmental staff under his/her direct supervision.
• Lead implementation of risk and quality management frameworks that are mainstreamed in the operations of the department;
• Support the implementation of good governance practices and corruption prevention and mitigation strategies in the department;
• Supervise implementation of departmental resource mobilization activities;
• Articulate departmental issues in various forums;
• Observe fiscal prudence in execution of the departmental activities; and
• Management and administration of regional office matters.

• Registration and Licensing and Standards
• Provide input in the development, implementation and review of the organizational policies, strategies and manuals on registration and licensing of procurement and asset disposal agents;
• Participate in the development of guidelines for registration and licensing of procurement and asset disposal agents;
• Review / verify applications for registration / licencing of procurement and disposal agents and provide appropriate recommendations to the deputy director;
• Undertake continuous monitoring of procurement agents and prepare performance reports;
• Verify completed applications for renewal licences;
• Prepare reports on registration and licensing of procurement and asset disposal agents;
• Review draft reports prepared by compliance officers on requests for licensing by public procurement and asset disposal agents;
• Participate in the implementation of departmental work plans on registration and licensing of procurement and asset disposal agents / perform allocated duties/responsibilities in line with expected performance standards and targets;
• Contribute in the development and mainstreaming of risk management and quality management policies, strategies in the registration and licensing of procurement and asset disposal agents;
• Initiate development of concept notes and funding solicitation proposals for ethics, standards and advisory services functions;
• Generate and update data on registered / licenced procurement and asset disposal agents;
• Draft memos and letters to facilitate effective communication in the department and with other stakeholders;
• Prepare draft departmental budget, work plan, procurement and disposal plan;
• Prepare draft activity schedules and propose suitable officers / teams for various assignments / duties in the department;
• Prepare draft monthly, quarterly and annual departmental report using input from officers within the department.

• Participate in development of technical support and capacity building and proficiency policies and strategies;
• Develop or review training materials for use in capacity building, proficiency courses and technical support;
• Conduct capacity building, proficiency courses and provide technical support to stakeholders;
• Train and equip persons involved in public procurement and asset disposal system with relevant knowledge and skills;
• Undertake training needs assessment for informed/targeted capacity building, proficiency and technical support interventions;
• Participate in the development and dissemination of capacity building and technical support modules and learning platforms;
• Undertake post-training follow-ups and evaluations for improvement;
• Maintain databases and systems used in capacity building, proficiency and technical support programmes;
• Generate reports on capacity building, proficiency courses and technical support offered;
• Create strategic linkages, partnerships and collaborations with relevant agencies and stakeholders on capacity building, proficiency courses and technical support;
• Advise the Deputy Director on strategies to address the gaps in public procurement & asset disposal system;
• Prepare draft concept notes and funding solicitation proposals for capacity building, proficiency courses and technical support;
• Draft memos and letters to facilitate effective communication in the department and with other stakeholders;
• Prepare draft departmental budget, work plan, procurement and disposal plan;
• Prepare draft activity schedules and propose suitable officers / teams for various assignments / duties in the department;
• Prepare draft monthly, quarterly and annual departmental report using input from officers within the department.

• Analyse requests for advice / technical support on public procurement and asset disposal issues and provide feedback for effective response to clients;
• Review data /information on overall functioning and performance of the public procurement and asset disposal system, to advise on issues that require amendments to the Public Procurement and Asset Disposal law;
• Prepare/ review draft guidelines on public procurement and asset disposal for dissemination to procuring entities, law enforcement agencies and other stakeholders;
• Participate in the development and dissemination of public procurement and asset disposal standard documents, formats and templates, circulars, guidelines, standards and directives;
• Participate in the organisation of public procurement and asset disposal related forums;
• Contribute in development and monitoring of the code of ethics for persons involved in public procurement and asset disposal system in Kenya;
• Create strategic linkages, partnerships and collaborations with stakeholders on public procurement ethics, standards and advisory services;
• Prepare draft circulars / directives on reporting requirements and other public procurement and asset disposal matters for dissemination to stakeholders;
• Mainstream risk and quality management strategies and systems in the ethics, standards and advisory services function;
• Coordinate implementation of the departmental work plan, budget and procurement plan;
• Initiate development of concept notes and funding solicitation proposals for ethics, standards and advisory services functions;
• Advise the Deputy Director on strategies to address the gaps in public procurement & asset disposal system;
• Supervise officers within the ethics, standards and advisory services department.
• Draft memos and letters to facilitate effective communication in the department and with other stakeholders;
• Prepare draft departmental budget, work plan, procurement and disposal plan;
• Prepare draft activity schedules and propose suitable officers / teams for various assignments / duties in the department;
• Prepare draft monthly, quarterly and annual departmental report using input from officers within the department.

• Review / analyze of procurement plans, published invitations to bid and tender documents for compliance with the public procurement law and prepare appropriate reports;
• Conduct quality assurance of pre-bid compliance monitoring reports prepared by other officers for adherence to departmental standards and guidelines for preparation of such reports;
• Preparing / review draft correspondence to Procuring entities whose Procurement plans, invitations to bid and tender documents do not comply with legal requirements;
• Conduct procurement risk assessment and profiling of procuring entities.
• Consolidate, review and analyze procurement risk assessment reports on procuring entities to inform annual compliance monitoring plan and budget;
• Initiate/plan for follow-up on implementation of recommendations and directive issued by the Authority to procuring entities on procurement planning, invitations to tender and preparation and issuance of tender documents;
• Inform the Deputy Director of capacity gaps identified in procuring entities during pre-bid Compliance monitoring and propose appropriate capacity building programs to address the gaps;
• Participate in development and implementation of relevant capacity building programs for person involved in public procurement;
• Consolidate information on red flags of procurement malpractices.

• Masters Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution.
• Bachelors degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent.

• Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;

• Previous relevant work experience required.
• A minimum period of eight (8) years relevant work experience, three (3) years of which should have been in a supervisory role.

Corporate Staffing