ACCOUNTS ASSISTANT M/F

Africa Global Logistics View all jobs

Nairobi
Contract
Full-time

2 months ago

General informationACCOUNTS ASSISTANT M/FGeneral informationsAGL (Africa Global Logistics) is the leading multimodal logistics operator (port, logistics, maritime and rail) in Africa. The company is now part of the MSC Group, a leading maritime and logistics company.Thanks to its expertise developed over more than a century and to more than 23,000 employees in 49 countries, AGL provides its African and global customers with global, tailor-made and innovative logistics solutions, with the ambition of contributing to the transformation of Africa in a sustainable way.
AGL is also present in Haiti and Timor.Are you looking for a rewarding experience in an international environment? Do you want to make an impact in a company that puts Africa at the heart of its project?Join AGL, the leading multimodal logistics operator on the African continent!Job descriptionJob TitleACCOUNTING
ACCOUNTS ASSISTANT M/FContract TypeFIXED TERM CONTRACTJob LocationAfrica, Kenya, NAIROBIWorking HoursFull timeMission Description1. Receipt and Tracking Invoices

Receive supplier invoices from front desk.
Sorting and confirmation via email and of all received invoices from from front desk.
Check that invoices have all the required details i.e Tax receipt, buyers PIN, LPO indicated current dated
Check that all invoices have all the required supporting documents attached i.e. LPO, Contract, delivery note.
Within 24 hours of receipt ensure received supplier invoices are tracked.

2. Tracking Reports

Share and dispatch daily tracking report, daily.
Ensure that the daily tracking report has only the invoices tracked for that day.
Ensure all dispatched invoices have been tracked.
Ensure correct tracking to the right department.
Prepare the weekly tracking report and share at the beginning of the week.
Assist in the clean-up of the tracking report.
Filling all dispatch reports in specified file.

3. Booking of invoices

Receive tagging charge inv from approvers.
Book approved tagging charges within 1 day.
Forward booked tagging charge invoice to filing with a clear dispatch.

4. Dispute follow-ups

Communicate all disputes to suppliers from non-compliant invoices.
Keep record of all disputes being reviewed at any one time.
Escalate to account handlers, supervisor and in case of non-response from suppliers.
Ensure timely booking of disputed invoices to avoid loss on VAT.

5. Relieving and Account creation

Act as a reliver for transporter invoices booking and urgent payments where need be.
Follow up for new suppliers who have no accounts to be created.
Fill account creation form for transporters who have undergone compliance.

6. Other Matters

Any other responsibilities may be assigned by Financial Controller or Senior Management.

Profile

Business Degree
CPA (K), ACCA, CFA or equivalent

Africa Global Logistics

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