Office Admin – Law Firm at Verde Edge Consulting Ltd
Verde Edge Consulting
- Kenya
- Permanent
- Full-time
- Welcoming and managing visitors/clients in the office, on telephone or email; answering or directing inquiries.
- Record and monitor court appearance dates in the master diary and e-calendar.
- Maintain advocates calendar by planning and scheduling conferences, teleconferences, meetings and travel.
- Responsible for file bring ups, on line file & physical file management
- Draft, prepare, review, verify, and dispatch correspondence, reports, pleadings, contracts and other legal and office documents.
- Receiving and processing of incoming correspondence, reports, pleadings, contracts and other legal and office documents.
- Initiating telecommunications; organizing client conferences, and meetings.
- Prepare and keep records for income, expense and manage the petty cash.
- Prepare and submit payment of staff's statutory deductions and monthly tax returns and payments.
- Assist the Accountant with basic book keeping and audit preparation
- Schedule, notify other staff, attend and take minutes at office meetings.
- Maintain office supplies by checking stocks; placing and expediting orders
- Ensure smooth operation & maintenance of all equipment and good management of office utilities
- Ensure the office is clean and tidy daily and arrange for thorough professional cleaning regularly
- Maintain client confidence by keeping client/advocate information confidential.
- Degree in business management or relevant area of study
- Proficiency with ERP system, MS Office, PowerPoint with good typing speed and a high rate of accuracy.
- Knowledge of office management & procedures
- Knowledge of legal business principles or experience in law firm, is an added advantage
- Proven experience in a similar position minimum 3 years
- Excellent written and oral communication skills
- Courteous and professional demeanor with strong sense of discretion
- Able to effectively prioritize, multitask effectively and meet deadlines
- Mature & able to work as a team with advocates and staff with minimum supervision
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