Legal Services Support Officer at HF Group

• Recalling and maintaining Legal documents, registers and schedules to ensure integrity and safe custody of information for purposes of reducing exposure to risk.
• Attending and advising the various stakeholders for purposes of providing information so as to offer efficient Customer Service.
• Simple Deposits - maintenance and follow up customers on safe custody fees

• Preparing power of attorney's documentations upon appointment of new attorneys of the Bank for execution by the Director and Director/Secretary and registration.
• Revocations of outgoing Attorneys and follow up with Advocates to effect registration.

• Registration of new asset finance facilities under MPRS.
• Joint registration of logbooks and registration on MPRS for asset finance facilities.
• Follow up and collection of up duly transferred log books for customers to ensure they are held in safe custody
• Discharge of Logbooks once the loan facility is redeemed, takeover or on write-off

• Company, societies & business name searches for account opening, and advising business on whether to open the account
• Maintaining register of searches completed and pending
• Reconciliation and preparing requests for provision of additional mpesa float for searches

• Logbooks & MPRS
• Collaterals / Deeds Register (hard cover & excel)
• Simple Deposits - maintenance and follow up customers on safe custody fees
• Titles release & Titles internal circulation register
• Trademarks
• Advocates Professional Indemnities
• Powers of Attorney
• Contracts Register
• Register of all correspondence sent to the department, and from the department daily
• Register of all feenotes received, circulated for payment, paid and pending payment
• Seal Register

• Attending to walk-in shareholders.
• Dividend cheques replacement.
• Preparing of statutory reports.
• Preparation of AGM and collection of proxies forms for onwards delivery to the shares registrars
• Dividend data preparation and processing.
• Analyzing of monthly reports and submitting to management and regulators.
• Regulatory compliance by compiling and filing the relevant statutory documentation with the Registrar-General, which include Annual returns, change of directors and share increment.
• Compliance with the provisions of the Unclaimed Financial Assets Act.
• Monitor the performance trend of the Company's share price, market Index and shareholder trends.
• Provide technical advice on shareholder issues including but not limited to CDSC immobilization, transmission cases and dematerialization.
• Any other duties as assigned from time to time.

• Maintain company registers and periodic filings to ensure the Group and its subsidiaries are in compliance at the Company's registry
• Maintaining company minute books
• Assist in Board papers preparation when there are Board meetings.

• Receiving all correspondence to the department, registering and distributing the mail to the person responsible for handling
• Liaising with the mailroom for registration and dispatch of all outgoing mail
• Seeing customers who call on the department from time to time
• Attending to queries by staff & external customers
• Ensuring that the law firms provide their firm's professional indemnity cover and following up for renewal dates as and when expired
• Convening and taking minutes of departmental meetings and follow up for implementation of the agreed action items

• Integrity
• Attention to detail
• Good Judgment
• Commitment
• Dedication
• Honesty

• Analytical Skills
• Communication Skills- Oral and Written
• Conceptual Skills
• Decision Making Skills
• Leadership Skills
• Excellent Interpersonal Skills
• Influencing and Negotiation Skills
• Computer Literacy Skills

• Diploma in Law or Bachelor's degree in a relevant discipline.
• Paralegal experience an added advantage.

• Relevant experience as a Paralegal in a busy firm or in an in house Legal Departmen

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