Finance And Admin Specialist – Civil Peace Service CORE Component
GIZ
- Nairobi
- Permanent
- Full-time
technical staff.Efficient and timely advance and settlement of direct funding funds, ensure receivables
are maintained a minimum operational level for the program.Ensure compliance with company-wide procedures, country-specific policies, and other
legal requirements. For this, lead the development and implementation of sound financial management and administration structures according to relevant GIZ and GIZ-CPS guidelines and support the standardization and continuous improvement of processes, documents and handoutsOn boarding of new partners by evaluation PO specific needs in finance and administration, tailor making an onboarding training in line with GIZ rules and regulations.In this context, the Finance and Admin Specialist specialist fulfils the following tasks:B. TasksAdministration:
- Administrative and logistical management in the organization of quarterly partner
- Coordinate with IT department/officer on functionality of office equipment.
of activities on the server.Settlement of accounts for Local Subsidies of partner organizations in the framework of the CPS program according to GIZ rules and regulations. Prepare and check vouchers for correctness before handing them over to GIZ Country Office Finance Department for implementing activities local subsidies contract for the assigned Pos but not limited to; -Under LSC contract Ruben Centre, NCHRD, MCKUnder Direct Funding NSC, NCIC, NLC, FCDC,
MIDRIFT, Keiyo Women, ICJ.Conduct regular monitoring and planning meetings with all partner Organizations to monitors LSC expenditures in liaison with peace building and PME advisors.Support the management team in conducting “commercial suitability” at the stage
of identification and bringing onboard new partner organizations.Ensuring that vouchers/LSC’s are cleared from ObligosVerify project journal to ensure entries are correctEnsure documentation for directly funded activities is correct and all accounting vouchers and fund utilizations are inline with GIZ rules and regulationsReview, reconcile and monitor all project accounts, including operating accounts and petty cash operations involving cash advances and ensure the receivables and
payables are maintained at a minimum necessary amount.Responsible for booking of bank and cash books, bank and cash reconciliation and monthly submission of the vouchers to bookkeeper at Country Office.Maintain and administer project financial accounting system.Assist PBA and PO budget adjustments /shifts and other cost improvement measures, as required.Verify the arithmetic correctness of vouchers submitted for paymentRegularly evaluate the program monthly financial needs, prepare funds request to country office, and ensure the funds are spent within the stated period.Checking of invoices, vouchers, receipts submitted to the project/program for completeness and allocation to costs units.Update the program DF and LSC monitoring for assigned PN based on SAP bookingsFile withholding tax for consultants at GIZ Country OfficeFacilitate tenders / Bids evaluation for procurement goods and services with the tendering team and peace building advisor responsible for the request at hand. * Review the procurement requests to be submitted to country office for procurement of goods and services to ensure they are precise to ease the procurement process.
- Drawing of contracts on program level, preparation of contract request document for both local subsidies and consultancy contract for country office level.
- Review contract application documents i.e., TORs and ensure they meet the required specifications.
Fuzu