Admin Support Specialist (Assistant) - Remote | AFRICA

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  • Kenya
  • Permanent
  • Full-time
  • 3 days ago
  • Apply easily
Quick Overview
  • Location: Remote – International
  • Schedule: Monday–Friday, U.S. Business Hours (EST/CST/PST)
  • Salary: $1,250/month → $1,500 after 90 days
  • Type: Full-Time, Long-Term
About ScalesourceAt Scalesource, we help U.S.-based companies build reliable, long-term remote teams with top global talent.We don’t fill short-term gaps. We place people into roles where they become embedded in day-to-day operations and grow with the company over time.The RoleThis is not a task-based assistant role. You will act as the operational extension of an executive, helping them stay focused on high-impact work while you manage the moving parts around them.You are expected to think ahead, prioritize effectively, and drive follow-through without needing constant direction.What You’ll Be DoingExecutive Support
  • Manage and prioritize complex calendars across multiple time zones
  • Prepare agendas, meeting notes, and follow-ups
  • Ensure the executive is organized, prepared, and focused on high-impact work
Communication
  • Handle internal and external communication on behalf of the executive
  • Follow up with team members, clients, and partners to ensure completion
Operations & Coordination
  • Track tasks, projects, and deadlines across teams
  • Coordinate execution and ensure nothing falls through the cracks
  • Maintain and improve SOPs, workflows, and documentation
Administrative Support
  • Manage invoices, expenses, and basic bookkeeping support
  • Organize files, documents, and internal systems
RequirementsRequired Experience (Proven, Not Theoretical)Executive Support
  • 3+ years supporting a C-level executive (CEO, founder, or equivalent)
  • 3+ years managing complex calendars, meetings, and scheduling across time zones
Operations & Administration
  • 2+ years handling invoicing, expenses, or basic bookkeeping support
  • 3+ years creating SOPs, documentation, or improving internal workflows
Communication & Coordination
  • 2+ years managing communication on behalf of an executive
  • 3+ years coordinating teams, following up consistently, and ensuring deadlines are met
Work Setup Requirements
  • Reliable computer and internet connection
  • Ability to handle calls during your shift
  • Comfortable using remote tools (email, CRM, internal platforms)
Schedule NoteThis role follows U.S. business hours. Occasional flexibility may be needed depending on the team or business priorities.Application Process * Application + screening questions
  • Assessment + intro video
  • Live interview
  • Placement & onboarding

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