Job Description :Job Title: Real Estate Office AdministratorLocation: Westlands, NairobiReports to: DirectorAbout the RoleOur client is seeking a highly organized and proactive Real Estate Office Administrator to support the smooth day-to-day operations of our office in Westlands, Nairobi. This role combines strong administrative skills with hands-on support in property management, making it ideal for a detail-oriented professional who enjoys client interaction and multitasking in a dynamic real estate environment.Key Responsibilities▪ Greet clients and visitors warmly, answer phone calls, and respond to emails promptly.▪ Manage office calendars, schedule appointments, and coordinate meetings.▪ Follow up with clients for feedback and keep them updated on new property listings.▪ Provide marketing support by preparing property listings, designing flyers, managing social media accounts, and running email campaigns.▪ Manage properties including tenant communication, rent collection, coordinating maintenance and repairs, and handling tenant inquiries and complaints.▪ Maintain accurate filing systems and organize all property-related documents, leases, and agreements.▪ Coordinate property showings, open houses, and other real estate events.▪ Assist with real estate transactions including preparing contracts and ensuring proper documentation.▪ Handle general office support tasks such as ordering supplies, maintaining office cleanliness, and managing mail.▪ Perform basic accounting tasks, maintain a daily activity data sheet, and support property financial records.RequirementsRequired Qualifications & Skills▪ Excellent communication and interpersonal skills▪ Strong attention to detail and exceptional organizational abilities▪ Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite▪ Basic accounting knowledge.▪ Experience in property management or real estate administration is an added advantage▪ Ability to work independently and as part of a team in a fast-paced environment
