Accounts Receivables Assistant

AFRICAN ORIGINALS

Nairobi
Permanent
Full-time

8 days ago

African Originals OverviewAt African Originals our mission is to produce carefully crafted and proudly African beverages to create local choice for the African Middleclass. We are an integrated business with an owned manufacturing set up, ownership of 3 brands (5.8, KO and AO) and ownership of our distribution in Kenya. We strive to do what the big companies can’t; be agile, nimble, get innovations to market quickly and since coming to market we have launched ciders, tonics, ice teas and gins. We are for entrepreneurs in-the-making who love and embody this same relentless spirit.Purpose of the roleExecute efficient accounts receivable operations including customer billing, payment processing, ledger management, and collections support to ensure timely cash realization and accurate customer account maintenance.Description

Customer Billing: Generate accurate and timely customer invoices for assigned channels (KO Bar, Kraft Room, website, and other customers)
Payment Processing: Process and allocate customer payments accurately against outstanding invoices
Account Reconciliation: Reconcile customer accounts (payments vs invoices) on a weekly basis and resolve discrepancies
Collections Support: Support the Senior Accountant - Treasury & Accounts Receivables in collection activities by making collection calls and sending payment reminders
Mpesa Reconciliation: Perform daily Mpesa reconciliations and ensure all mobile money receipts are properly allocated
Bank Reconciliation Support: Assist with Stanbic bank reconciliations and payment allocations
Channel P&L Support: Support preparation of channel-specific P&L reports (KO Bar, Kraft Room)
Stock Interim Delivered: Reconcile stock interim delivered to ensure all dispatched goods are invoiced
Discount Processing: Process and reconcile customer discounts including Jia discounting program
Customer Communication: Respond to customer queries regarding invoices, payments, and account statements
Reporting: Prepare weekly AR reports including aging, collections, and outstanding invoice summaries
Controls Compliance: Ensure all AR controls and SOPs are followed to minimize fraud risk
System Updates: Maintain accurate customer records in Odoo ERP system

Education

Bachelor's degree in Finance, Accounting, or related field
CPA Part II or higher

More Details on Experience

Minimum 2-3 years' experience in accounts receivable or billing
Experience with ERP systems (Odoo preferred)

More Details on Skills

Strong attention to detail and accuracy
Good communication and customer service skills
Proficiency in Excel and accounting software
Ability to work under pressure and meet deadlines

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